The Department of Tourism has issued a Request for Quotation (IM2262026) for the provision of comprehensive catering services at the University of the Western Cape. This targeted procurement initiative aims to secure high-quality, reliable hospitality services for an official departmental event, ensuring seamless support for delegates and aligning with the department’s commitment to professional and efficient service delivery.
Scope of Catering Services
The appointed service provider will be responsible for executing a detailed catering schedule for 120 delegates over two days, specifically on 14 and 15 November 2026. Key operational deliverables include:
- Provision of arrival morning tea and mid-morning tea.
- A comprehensive lunch service featuring two starch options, two meat options, one vegetable, and one salad.
- Supply of one canned soft drink and three bottles of water per person for lunch.
- Provision of all necessary serving equipment, crockery, and cutlery, as these are not supplied by the department.
- Strict adherence to food safety, hygiene, and quality standards throughout the event duration.
Special Conditions and Compliance
Bidders must note a critical pre-qualification requirement: only service providers with verified Western Cape addresses reflected on their Central Supplier Database (CSD) registration will be considered for this opportunity. Additionally, bidders must submit a valid, updated SBD 4 Declaration form (effective from 01 August 2026) to confirm the absence of any conflicts of interest. All quoted prices must be firm, inclusive of VAT, and valid for the stipulated evaluation period.
Evaluation Criteria
Quotations will be evaluated in accordance with the Preferential Procurement Policy Framework Act, utilizing the 80/20 preference point system. Eighty points are allocated for price competitiveness, while the remaining twenty points are awarded for specific transformation goals, including B-BBEE status level contribution. Bids will first be assessed for administrative and functional compliance before advancing to the price and preference evaluation stage.
Submission Guidelines
There will be no briefing session for this procurement. Bidders have two submission options:
- Electronic Submission: Email the completed RFQ documents to quotationsscm@tourism.gov.za. Bidders must explicitly indicate the RFQ number (IM2262026) in the subject line of the email.
- Physical Submission: Hand-deliver the completed documents to Tourism House, 17 Trevenna Street, Sunnyside, Pretoria, 0002. Bidders must ensure their details are logged in the official register for quotations upon delivery.
The strict closing time is 09:00 on Monday, 09 November 2026. Late submissions, or those failing to comply with the CSD address requirement or email subject line instruction, will be automatically invalidated. For enquiries, contact the Supply Chain Management unit at 012-444-6243 or quotationsscm@tourism.gov.za.
Related opportunity: Tygerberg Hospital Requests Fresh Meat Products
Document Downloads
Prospective bidders can access the complete RFQ documentation free of charge via the official National Treasury eTender portal:
- Request for Quote of Catering 14 and 15 November 2026 IM2262026
- New SBD 4 Declaration Form (Effective from 01 August 2026)
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