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Stellenbosch Seeks Office Furniture Supplier Until 2029

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The Stellenbosch Municipality in the Western Cape has issued an open tender (B/SM 26/27) for the supply, delivery, and fitting of office furniture and equipment. This strategic, long-term contract will run from the date of award until 30 June 2029, aiming to centrally procure high-quality, durable furnishings for all directorates and departments across the municipality, ensuring consistent standards and value for money.

Scope of Work

The successful service provider will be responsible for the end-to-end provisioning of office assets. Key operational deliverables include:

  • Manufacturing, supplying, delivering, and fitting office furniture at all Stellenbosch Municipality offices and facilities as and when ordered.
  • Adhering to a strict completion period of one to three weeks following the receipt of an official order.
  • Ensuring all supplied furniture carries a minimum 24-month warranty.
  • Complying with all municipal supply chain management policies and relevant general conditions of contract.

Compulsory Briefing Session

Attendance at the virtual clarification meeting is strictly mandatory. Failure to attend will result in the immediate disqualification of the bid. The session is scheduled for Monday, 16 November 2026, at 14:00 via the Microsoft Teams application. Bidders must download the app and submit their email address and cell phone number to Ehrel Maletzky or Melumzi.Hlwempu@stellenbosch.gov.za at least 48 hours prior (by 14 November 2026 at 11:00) to receive the meeting link.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a comprehensive compliance package. Essential documentation includes:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid B-BBEE certificate or sworn affidavit.
  • Proof of registration and paid assessments under the Compensation for Occupational Injuries and Diseases Act (COIDA).
  • Proof of locality within the Stellenbosch Municipal area (WC024), such as a valid municipal account, lease agreement, or sworn affidavit, to claim locality preference points.

Evaluation Criteria

Proposals will be adjudicated in accordance with the Preferential Procurement Policy Framework Act and the Stellenbosch Preferential Procurement Policy. The evaluation utilizes an 80/20 preference point system:

  • 80 points allocated for price competitiveness.
  • 10 points allocated for the bidder’s B-BBEE status level.
  • 10 points allocated for locality, favoring suppliers with business premises situated within the Stellenbosch Municipal area.
    The municipality reserves the right to negotiate for a fair, market-related price and is not bound to accept the lowest or any tender.

Related opportunity: Johannesburg Water Seeks Supplier for Pipes and Fittings

Submission Guidelines

Tender documents are available free of charge on the municipal website or for a non-refundable fee of R510.00 for hard copies. Completed bid documents must be written in black ink, sealed in an envelope, and clearly endorsed with the tender number and title. Envelopes must be deposited in the official tender box at the Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. The strict closing time is 12:00 on Monday, 30 November 2026. Late, electronic, faxed, or telephonic submissions will not be considered. Bids must remain valid for 180 days after the closing date. For enquiries, contact Ehrel Maletzky at 021-808-8142 or Ehrel.Maletzky@stellenbosch.gov.za.

Prospective bidders can access the complete tender documentation via the official National Treasury eTender portal:

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