The North West Department of Arts, Culture, Sports and Recreation has issued an open tender (ACSR 120/2026) for the pre-qualification of service providers for the supply and delivery of library materials. This strategic three-year contract aims to build a well-balanced, up-to-date, and accessible collection of resources that meets the diverse educational and cultural needs of communities across the province’s public libraries.
Scope of Supply
The successful service providers will be registered on the departmental database to supply and deliver library materials on an as-and-when-required basis. Key deliverables include:
- Provision of reference materials and dictionaries in English, Afrikaans, Setswana, and other South African official languages upon request.
- Supply of materials in various formats, including printed books, audiobooks, and audiovisual resources.
- Availability of both soft-cover and hardcover editions, with hardcovers supplied upon specific request.
- Timely and secure delivery of materials to designated library facilities throughout the North West Province.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:
- A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Fully completed Standard Bidding Documents, including the Declaration of Interest and Pricing Schedules.
- Proof of the bidder’s capacity and logistical capability to fulfill bulk orders within stipulated timeframes.
Evaluation Criteria
Proposals will undergo a rigorous pre-qualification and evaluation process in accordance with the Preferential Procurement Policy Framework Act. Bidders must first pass the administrative compliance check, ensuring all mandatory documents are correctly completed and submitted. Qualifying bids will then be assessed on their technical capacity, past performance in similar supply contracts, and adherence to the department’s specific requirements. The final adjudication will balance price competitiveness with specific transformation goals to promote local economic development.
Submission Guidelines
There will be no briefing session for this procurement. Bidders must note a critical submission condition: sealed bid documents must be deposited into the official tender box situated next to the reception area at the Department of Arts, Culture, Sports and Recreation, Gaabomotho Building, 760 Dr. James Moroka Drive, Mmabatho, 2735. The name of the company must be clearly written on the back of the envelope. The strict closing time is 11:00 on Monday, 16 November 2026. Bids received after this deadline will not be accepted. Submitted bids must remain valid for a period of 90 days from the closing date. For enquiries, contact Thuso Tsikwe at 018-388-3190 or ttsikwe@nwpg.gov.za.
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Document Downloads
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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