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Rand West IT Equipment Supply Tender Now Open

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The Rand West City Local Municipality in Gauteng has issued a formal Request for Quotation (RWCLM-4/003/2026-2027) to appoint a service provider for the supply, delivery, installation, and configuration of servers, laptops, desktops, and other information technology equipment. This strategic 36-month contract, operating on an as-and-when-required basis, is designed to modernize and sustain the municipality’s IT infrastructure, ensuring operational efficiency and robust digital service delivery.

Scope of Work

The successful service provider will be responsible for comprehensive IT hardware and software provisioning, alongside ongoing support. Key deliverables include:

  • Supply, delivery, and installation of new, original servers, laptops, and desktops.
  • Configuration and maintenance of virtualization software and other essential IT consumables.
  • Acting as the sole point of contact for logging faults and managing hardware warranty procedures.
  • Providing a next-business-day response and a following-business-day resolution for all repair calls.
  • Supplying the municipality annually in June with fixed unit pricing for laptops and desktops for the upcoming financial year.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a stringent compliance package demonstrating technical and operational legitimacy. Essential documentation includes:

  • A valid Central Supplier Database (CSD) registration summary report.
  • A current SARS Tax Compliance Status PIN.
  • A valid B-BBEE certificate or sworn affidavit (consolidated for joint ventures).
  • Proof of a municipal account not in arrears for more than three months, or a valid lease agreement/SAPS affidavit.
  • Certified OEM letters and proof of ISO 9001 (Quality Management) and ISO 27001 (Information Security Management) certifications.

Evaluation Criteria

Proposals will undergo a rigorous functionality and technical evaluation. Bidders must demonstrate:

  • A strong track record, supported by at least five appointment and reference letters for similar IT supply and maintenance projects completed within the last five years.
  • Equipment that is new, original, and backed by a minimum 5-3-year on-site manufacturer’s warranty.
  • Enterprise security compliance, ensuring all devices support TPM 2.0, secure boot, and feature a physical lock slot.
  • Maximum delivery and installation within 10 working days of a purchase order.
    Qualifying bids will then be assessed on price and specific goals, with 20 preference points available for enterprises demonstrating at least 51% black ownership and 51% female ownership.

Submission Guidelines

There will be no briefing session for this procurement. Completed bid documents must be submitted in a sealed envelope, clearly marked with the tender number (RWCLM-4/003/2026-2027) and description. Envelopes must be deposited in the official tender box at the Rand West City Local Municipality, Corner of Fedle and Second Street, Randfontein, 1760. The strict closing time is 11:00 on Monday, 23 November 2026. Late, incomplete, unsigned, faxed, or electronically emailed submissions will not be accepted. For enquiries, contact Mr. Mosimanegape Manyisa at 010-496-7126 or mosimanegape.manyisa@randwestcity.gov.za.

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Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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