The Vhembe District Municipality in Limpopo has issued an open tender (VDM/CORP/02/09/2026/01) for the servicing and purchasing of fire extinguishers and fire hydrants. This strategic procurement initiative is designed to maintain fire-protection equipment in a safe, serviceable, and legally compliant condition across municipal facilities, thereby reducing risk to people and property while ensuring reliable emergency response capabilities.
Scope of Works and Services
The appointed service provider will be responsible for the comprehensive inspection, servicing, testing, repair, replacement, and certification of portable fire extinguishers and fire hydrant systems. Key deliverables include:
- Servicing and replenishing various types of fire extinguishers (e.g., Dry Powder, CO2) across multiple venues, including fire stations, technical service departments, and disaster management centers.
- Supplying and installing new fire hydrants and hose reels where required.
- Deploying competent, recognized technicians to execute all works in strict adherence to South African National Standards (SANS) and fire safety regulations.
- Providing valid certification for all serviced or newly installed equipment upon completion of the work.
Mandatory Documents List
Bidders must submit the following documents to be considered responsive:
- Valid company registration and tax compliance documents
- CSD Registration Number (MAAA)
- Original and valid Tax Clearance Certificate (MBD 2)
- B-BBEE Status Level Verification Certificate (MBD 6.1)
- Completed MBD forms (MBD 4, MBD 6.1, MBD 8, MBD 9)
- Proof of relevant accreditation or approval to service fire-protection equipment
- Competent technicians with recognised training and verifiable experience
- Minimum of three years’ relevant experience and at least three contactable references
- Valid public liability insurance and statutory employee compensation cover (COIDA)
- Documented health and safety plan and risk assessments
- Bank statement or letter confirming financial capacity (R300,000 to R900,000+)
- Certified copies of qualifications and CVs for key personnel (including SAQCC 1475 certification)
- Compulsory briefing session attendance register
Compulsory Briefing Session
Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the register will result in the immediate disqualification of the bid. The session is scheduled for Tuesday, 27 October 2026, at 10:00. It will be held at the entrance of the Vhembe District Municipality offices, located on Denga Mphigalale Street, next to the Khoroni Hotel in Thohoyandou, 0950.
Evaluation Criteria
Proposals will undergo a rigorous evaluation process to ensure technical competence and value for money. Bids will be assessed based on the bidder’s proven company experience, the technical qualifications of proposed personnel, and strict adherence to the required specifications. Qualifying bids will then be adjudicated in accordance with the municipality’s Preferential Procurement Policy, balancing price competitiveness with specific transformation goals.
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Submission Guidelines and Documents
Completed bid documents must be placed in a sealed envelope, clearly marked with the bid number (VDM/CORP/02/09/2026/01) and the description “Request for Servicing and Purchasing of Fire Extinguishers and Fire Hydrants”. Envelopes must be deposited in the official bid box situated next to the entrance of the Vhembe District Municipality, Old Parliament Building, Denga Mphigalale Street, Thohoyandou, 0950. The strict closing time is 12:00 on Friday, 06 November 2026. Telegraphic, faxed, emailed, or late submissions will not be accepted. For enquiries, contact Ndou MN at 015-960-2000 or ndoun@vhembe.gov.za.
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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