The Senqu Local Municipality has issued an open tender (11/2026-2027T) for the supply and delivery of consumables for a period of two years. This strategic procurement targets reliable suppliers to support the municipality’s daily administrative and operational functions on an ad-hoc, as-and-when-required basis in the Eastern Cape.
Scope of Works and Delivery Requirements
The appointed service provider will be required to supply and deliver consumables on an ad-hoc basis, as and when required. The scope includes a wide range of items, such as:
- Instant coffee and chicory granules (750g tin container)
- 100% freeze-dried instant medium roast coffee (200g refill)
- Coffee creamer powder (1kg box)
- Full cream long-life milk (6 x 500ml box)
- Sweetener (non-aspartame, 50g with 50 sticks)
- White and brown sugar (10kg bags)
- Black tea and rooibos tea (500g boxes with 200 tagless teabags)
- 2-ply soft toilet paper (350 sheets per roll, packed in 24s)
- Dishwash liquid (lemon, 750ml containers)
- Hand washing powder (2kg)
- Toilet cleaner (750ml containers)
- Liquid tile cleaner (1 litre containers)
- Deodoriser blocks (perfumed crystal for urinals, 5kg containers)
All unit prices must include delivery costs to Lady Grey for the entire two-year contract period.
Evaluation Criteria
The tender will be evaluated using the 80/20 preference point system, where 80 points are allocated for price and 20 points for specific goals. The specific goals include 10 points for historically disadvantaged persons, and locality preferences: 10 points for bidders domiciled in Senqu Local Municipality, 5 points for Joe Gqabi District Municipality, 2 points for the Eastern Cape, and 0 points for bidders outside the province.
Mandatory Submission Requirements
Bidders must submit the following documents with their tender:
- Completed Compulsory Enterprise Questionnaire
- Certificate of Independent Bid Determination
- Certificate of Authority for Joint Ventures/Partnerships/Consortia (if applicable)
- Declaration of Interest – State Employees (SBD 4 Amended)
- Declaration of Tenderer’s Past Supply Chain Management Practices (SBD 8)
- Preference Points Claim Form (SBD 6.1 Amended)
- Municipal Accounts’ Status schedule
- Record of Addenda to Tender Documents (Schedule 15)
- Valid Tax Compliance Status PIN
- B-BBEE certificate or sworn affidavit
- Proof of CSD registration
The municipality will appoint two tenderers (the winners) and one standby tenderer for work allocation. Delivery must be completed within seven days from the date of receiving a purchase order.
Strict Physical Submission Protocols
Sealed bid documents must be clearly marked with the tender number and deposited in the official tender box. Telegraphic, telephonic, facsimile, emailed, or late submissions will be summarily disqualified to ensure a fair and transparent process.
Key Dates and Enquiries
No briefing session is scheduled for this tender.
- Closing Date: Tuesday, 15 September 2026
- Closing Time: 12:00
- Venue: Senqu Municipality, 19 Murray Street, Lady Grey, 9755
- Technical Enquiries: Ms U. Nako (nakou@senqu.gov.za)
- SCM Enquiries: Mr. N Ngwenya (ngwenyan@senqu.gov.za)
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