The Nelson Mandela National Museum has issued Request for Quotation RFQ 15 of 2026 for the provision of catering services for the upcoming Women’s Dialogue. This targeted procurement seeks accredited catering enterprises to facilitate a significant community engagement event at the Flagstaff Town Hall in the Eastern Cape.
Scope of Works and Event Support
The mandate requires comprehensive catering services for the event scheduled for 25 August 2026. The appointed service provider must supply, deliver, set up, and remove all necessary equipment, including trestle tables, bain-maries, serving utensils, beverage dispensers, and waste management solutions, ensuring a pristine and professional environment throughout the dialogue.
Catering Specifications
Event Details:
- Event: Women’s Dialogue
- Date: 25 August 2026
- Serving Time: 08:00 (Welcome Tea / Briefing Session)
- Venue: Flagstaff Town Hall, Flagstaff, Eastern Cape
- Number of Guests: 200
Menu Requirements:
- Freshly baked bran muffins
- Freshly baked scones
- Freshly baked queen cakes
- Assorted rainbow sandwiches (French polony not permitted)
- Assorted instant coffee or equivalent quality
- Assorted teas, including green tea
- Sliced lemon
- Brown sugar, white sugar and honey
- Hot and cold milk
Service Requirements
Food Preparation and Delivery:
- All food shall be prepared on the day of the event
- Delivery at least 1 hour and 30 minutes before scheduled serving time
- Hot meals maintained at safe serving temperatures
- Cold items kept appropriately chilled
- Transported in insulated food-grade containers
Service Standards:
- Sufficient bain-maries, chafing dishes, hot trays and beverage dispensers
- Adequate trained waiters and supervisors
- Professional, efficient and courteous service
- All catering equipment provided by service provider
- Venue to be left clean and free of all catering-related waste
Mandatory Documents
Compulsory Returnable Documents:
- SBD 1: Invitation to Bid (completed and signed)
- SBD 2: Tax Compliance Requirements
- SBD 3.3: Pricing Schedule (completed and signed)
- SBD 4: Declaration of Interest (completed and signed)
- SBD 6.1: Preference Points Claim Form (completed and signed)
- SBD 7.2: Contract Form (Rendering of Services)
- General Conditions of Contract (signed)
- SBD 8: Declaration of Past SCM Practices
- SBD 9: Certificate of Independent Bid Determination
Supporting Documents:
- Proof of CSD registration
- Minimum of three reference letters on client’s letterhead confirming successful catering services
- Purchase Orders, Appointment Letters or Contracts corresponding to reference letters
Mandatory Compliance Requirements
Proposals will be evaluated using the 80/20 preference point system. Bidders must be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status PIN. Crucially, reference letters must specifically relate to past catering services, supported by corresponding purchase orders or appointment letters.
Related opportunity: TIKZN Seeks Catering for Namibia Trade Mission Training
Strict Electronic Submission Protocols
In alignment with the Museum’s Supply Chain Management Policy, all quotations and supporting documents must be submitted exclusively via email to supplychain@nelsonmandelamuseum.org.za. The email subject line must clearly state the RFQ number. Faxed, hand-delivered, couriered, or postal submissions will not be accepted.
Key Dates and Enquiries
No briefing session is scheduled for this RFQ.
- Closing Date: Tuesday, 18 August 2026
- Closing Time: 12:00
- Contact: Akhona Mashologu (Akhona@nelsonmandelamuseum.org.za | 047-501-9504)
Document Access and Downloads
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