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HSRC Seeks Supplier for Dell Laptops and Monitors

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The Human Sciences Research Council (HSRC) has issued an open tender (HSRC/09/2026/27) for the appointment of a service provider to supply and deliver laptops. This strategic procurement targets qualified, accredited IT vendors to modernize the council’s technological infrastructure by replacing aging devices across its national operations.

Scope of Works and Equipment Supply

Laptop Specifications (40 Units):

  • DELL 14-inch Core Ultra 7 with Intel Core i7 (165U)
  • 32GB RAM
  • On-board sim
  • 512GB NVMe SSD
  • Touch-screen
  • Dell Standard USB-Type C Multiport adapter
  • Backpack EcoLoop Pro
  • 3 years Next Business Day Onsite warranty

Monitor Specifications (10 Units):

  • Dell 27-inch Monitor S2721HN – 27 Full HD 68.47cm

Key Requirements:

  • All laptops must carry 3-year warranty and maintenance with next business day, onsite repairs
  • Warranty support must be provided
  • Bidders will be evaluated against compliance with technical specifications

Mandatory Documents

Pre-Qualification Documents:

  • SBD 1 (completed and signed)
  • SBD 4 (completed and signed)
  • SBD 6.1 (completed)
  • Dell Accreditation/Partner Authorisation letter
  • SITA RFB 740 accreditation for Gauteng province
  • Confirmation from distributor of stock availability or delivery within 4-6 weeks
  • CSD registration proof
  • General Conditions of Contract (initialled and signed)

Additional Required Documents:

  • Company profile
  • Technical response
  • Pricing schedule (Annexure A)
  • Preference points response
  • Reference letters (minimum 3)

Mandatory Compliance and Evaluation

Bidders must demonstrate proven experience in supplying enterprise-grade computing equipment. Proposals will be evaluated based on technical compliance, competitive pricing, and adherence to the Public Finance Management Act (PFMA). A valid Central Supplier Database (CSD) registration and Tax Compliance Status PIN are strictly required. Bids must remain valid for 90 days from the closing date.

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Strict Submission Protocols

In alignment with HSRC’s secure procurement policies, all bid documents must be submitted via registered mail, courier, or deposited directly into the official tender box. Late, emailed, or faxed submissions will not be accepted under any circumstances.

  • Closing Date: Thursday, 03 September 2026
  • Closing Time: 11:00
  • Venue: HSRC Building, 134 Pretorius Street, Pretoria, 0002

Enquiries and Document Access

No formal briefing session is scheduled for this tender. For technical and administrative queries, contact Cornet Mashego at cmashego@hsrc.ac.za or 012-302-2180.

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