The Inkosi Langalibalele Local Municipality has issued an open tender (ILM 06/26/27) for the appointment of a service provider to deliver comprehensive printing services. This strategic three-year contract targets qualified printing enterprises to support the municipality’s administrative and operational communication needs across KwaZulu-Natal.
Comprehensive Printing Solution Required
The successful bidder will be responsible for a comprehensive printing solution, including:
- Lease agreement for a period of three years with no escalation fee
- Secure printing and copying setup as per employee requirements
- New machines not exceeding 100,000 copies
- Maintenance, servicing, and repair of all machines
- 30 photocopy machines across the municipality
- More than 3 qualified technicians to ensure prompt service
Detailed Technical Specifications
Bidders must provide equipment meeting the following specifications:
- High-Speed Machines (2 units): 55 ppm colour, faxing, scan to email, ADF, user codes, email fax, 250GB HDD/1.2 GHz dual core, unified address book, remote control panel, print 1200×2400 dpi, Adobe PostScript 3, Apple AirPrint, integrated finisher with 2000-sheet stacker and 50-sheet stapler, duplex automatic document feeder 110 sheets
- Normal Machines (14 units): 30 ppm colour with similar specifications as high-speed machines
- Desktop Machines (14 units): Colour, one side speed up to 36 ppm, 1.05 GHz dual-core/2 GB processor/memory, connectivity Ethernet, USB 3.0, Wi-Fi, and NFC tap-to-pair
- Plotter (1 unit): Fast processing, high-speed printing of graphics, CAD, and GIS applications, large-capacity ink cartridges, precision Core TFP printhead, Ultra Chrome XD inks, scanning finisher size A0
Mandatory Compliance and Evaluation
Proposals will be evaluated using the 80/20 Preferential Procurement Policy Framework (PPPFA) 2022 Regulations. Bidders must achieve a minimum functionality score of 70% to advance to the financial evaluation stage. Additionally, all bids must remain valid and irrevocable for a period of 120 days from the closing date.
Submission Requirements
Bidders must submit a Company Profile accompanied by:
- CSD (Central Supplier Database) Report
- CIPC Documents
- Certified Identity Documents of all Directors
- Valid Tax Clearance Certificate/PIN from SARS
- Rates and Taxes Statement or Valid Lease Agreement
Completed tender documents in a sealed envelope clearly marked “Provision of Printing Services” quoting Bid Number ILM 06/26/27 must be deposited in the tender box at the Inkosi Langalibalele Municipality, Victoria Street, Estcourt, 3310, by the closing date.
Related opportunity: George Municipality Seeks Supplier for 3-Year Uniform Tender
Key Dates and Enquiries
Prospective suppliers must ensure their proposals are submitted well before the strict deadline. No briefing session is scheduled for this tender.
- Closing Date: Monday, 31 August 2026
- Closing Time: 10:00
- Venue: Ground Floor, Inkosi Langalibalele Municipality, Victoria Street, Civic Buildings, Estcourt, 3310
- Contact Person: Khulekani Manqele (Manqelek@ilm.gov.za | 036-342-7876)
Document Access and Downloads
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