The Inkosi Langalibalele Local Municipality has issued an open tender (ILM 07/26/27) to appoint a panel of service providers for events coordination and fundraising. This strategic 36-month contract targets experienced event management firms to support the municipality’s community and administrative initiatives across KwaZulu-Natal.
Scope of Works and Event Management
Panel members will be responsible for the coordination of events and fundraising for municipal events on an as-and-when-required basis . Events will be held at diverse venues, ranging from formal conferencing facilities to rural areas with little or no infrastructure .
The events are divided into six categories based on attendance:
- Category A: Small events (50 or fewer people attending)
- Category B: Small events (51 to 200 people attending)
- Category C: Medium events (201 to 500 people attending)
- Category D: Large events (501 to 1000 people attending)
- Category E: Large events (1001 to 2500 people attending)
- Category F: Large events (more than 2500 people attending)
Key Responsibilities
Service providers appointed to the panel will be expected to:
- Manage and coordinate events from planning to execution
- Source funding and manage fundraising activities
- Report all sourced funds to the municipality in writing prior to use for any event
- Submit a programme of confirmed activities within 31 days after award, and monthly progress reports
- Outsource certain event activities to SMME service providers, with a focus on local businesses, youth, and women
- Comply with all municipal policies and the Service Level Agreement
Submission Requirements
Bidders must submit a comprehensive company profile accompanied by:
- CSD (Central Supplier Database) Report
- CIPC Documents
- Certified Identity Documents of all Directors
- Valid Tax Clearance Certificate/PIN from SARS
- Latest Letter of Good Standing from the Bank (not older than 3 months)
- Rates and Taxes Statement, or valid Lease Agreement
Strict Physical Submission Protocols
Sealed bid documents must be hand-delivered to the official tender box. Emailed, faxed, or late submissions will be summarily disqualified. All bids must remain valid and irrevocable for a period of 120 days from the closing date.
Related opportunity: KZN DSAC Seeks Event Manager for Umkhosi Womhlanga 2026
Key Dates and Enquiries
Prospective suppliers must ensure their proposals are submitted well before the strict deadline. No briefing session is scheduled for this tender.
- Closing Date: Monday, 31 August 2026
- Closing Time: 10:00
- Venue: Civic Buildings, Victoria Street, Estcourt, 3310
- Contact Person: Khulekani Manqele (036-342-7876 | Manqelek@ilm.gov.za)
Document Access and Downloads
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