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eThekwini Municipality 36-Month Stationery Supply Contract

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The eThekwini Metropolitan Municipality has published an open tender for the supply and delivery of general office stationery for a period of thirty-six (36) months. This presents a significant opportunity for stationery distributors and retailers to secure a long-term contract with one of South Africa’s largest metropolitan municipalities.

Key Details and Submission Deadline

The tender, identified as 36346-1S, is open for submissions until 21 August 2026 at 11:00. Bids must be submitted both as a signed hard copy deposited in the tender box at 166 KE Masinga Road, Durban, and an identical electronic copy via the eThekwini Municipality’s JDE System (ESP Module). Tenders submitted by post, fax, or email will not be accepted.

No Clarification Meeting

There will be no clarification meeting. Queries must be emailed by 06 August 2026, with consolidated answers uploaded by 13 August 2026. Technical queries should be directed to Ringo Kanhai (ringo.kanhai@durban.gov.za) and general queries to Senzo Ngesi (senzo.ngesi@durban.gov.za).

Scope of Work

The contract calls for the supply and delivery of a wide range of general office stationery items as and when required for 36 months. The schedule of rates lists over 100 items, including branded pens, accessible files, calculator with solar panel, lever arch files, memory sticks, and various paper products.

Documents Required

Bidders must submit the following documents with their tender:

  • Authority of Signatory: Completed and signed, with Company Resolution (or Power of Attorney for JV)
  • Tax Compliance Status PIN or original Tax Clearance Certificate
  • Declaration of Municipal Fees: Completed and signed, with proof of municipal account/agreement
  • Declaration with respect to Occupational Health and Safety Act: Completed and signed
  • MBD 4: Declaration of Interest – completed and signed
  • MBD 5: Declaration for Procurement Above R10 Million (if applicable)
  • MBD 6.1: Preference Points Claim Form – completed and signed
  • MBD 8: Declaration of Bidder’s Past Supply Chain Management Practices
  • MBD 9: Certificate of Independent Bid Determination
  • Official Tender Form: Completed and signed
  • CSD Report: Proof of registration on Central Supplier Database (MAAA number)
  • eThekwini Vendor Portal Registration: PR number (if registered)
  • VAT Registration Certificate: If applicable
  • Manufacturer Authorisation Letter: For distributors/retailers confirming business relationship and good standing
  • Reference Letter: Minimum 3 years’ experience in stationery supply, on client letterhead showing service type, contract period, value, and signed/stamped

Evaluation and Preference Points

The 80/20 preference points system applies. Specific goals include Ownership Goal (Race: Black) and RDP Goal (promoting South African owned enterprises). Tenderers registered on the Central Supplier Database (CSD) and the eThekwini Municipality’s Vendor Portal will be evaluated. Registration on the CSD is mandatory at closing.

Related opportunity: CCMA Seeks Service Provider for A4 Case Files National Contract

Tender Documents

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