Gert Sibande District Municipality (GSDM) has issued an open tender (GSDM90/2025) for the appointment of service providers to review the statutory Annual Financial Statements (AFS) for GSDM and its local municipalities. This strategic three-year contract covers the financial periods 2025/26, 2026/27, and 2027/28.
Scope of Work
The appointed service provider will execute the review of statutory Annual Financial Statements for GSDM and local municipalities that compile AFS in-house. Specific deliverables include:
- Review accuracy of AFS exported from the Financial System to CaseWare (compare AFS to GL/Supporting Schedules)
- Proposing final Journal Entries on CaseWare
- Ensuring accounting policies are GRAP compliant
- Ensuring all disclosures are compliant with the GRAP checklist
- Review and assist in preparation of the statutory Cash Flow Statement
- Provide detailed review and assist with GRAP 104 Methodology preparation for audit purposes
Pricing must be specified separately for review of GSDM AFS and review of a Local Municipality.
Mandatory and Returnable Documents
Failure to submit any required document will lead to disqualification:
- MBD 1: Invitation to Bid (completed and signed)
- Form A: Declaration of Bidder’s Past Supply Chain Management Practices
- Form B: Declaration of Interest
- Form C: Authority of Signatory (with company resolution)
- Form D: SARS Declaration of Good Standing (TCS PIN/CSD registration)
- Form E: Financial References/Bank Details (bank letter not older than 3 months)
- Form F: Municipal Utility Account (not in arrears for more than 3 months)
- Form G: Preference Schedule (with B-BBEE certificate or sworn affidavit)
- Form H: Contract Form
- Form I: Certificate of Independent Bid Determination
- Form L: Bill of Quantities/Pricing Schedule
- Form M: Form of Offer
- CIPC registration documents (CK1/CK2 for CC, Certificate of Incorporation for companies)
- Certified ID copies of Directors and shareholders register
- Curriculum Vitae and certified qualifications of team members
- Certified copies of appointment letters of traceable projects
- Proof of Affiliation
Evaluation and Preferential Procurement
Proposals will undergo a strict functionality evaluation followed by the 80/20 preferential procurement system. Eighty points are allocated for price, while 20 points are awarded for GSDM-specific goals. Bidders must demonstrate the requisite skills, experience, and capacity to perform statutory audits.
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Compulsory Virtual Briefing Session
Attendance at the mandatory pre-bid clarification meeting is strictly enforced. Prospective bidders must join the virtual session to understand the technical specifications and returnable documents.
- Date: Thursday, 09 July 2026
- Time: 10:00
- Platform: MS Teams
Submission Guidelines and Venue
Sealed bid documents must be deposited physically at the municipal offices. Telegraphic, telephonic, fax, e-mail, and late tenders will be automatically disqualified.
- Closing Date: Thursday, 30 July 2026
- Closing Time: 12:00
- Venue: Cnr. Joubert and Oosthuise Street, Ermelo, 2350
Enquiries and Document Access
For bidding procedure enquiries, contact Mr. Francois Gates at records@gsibande.gov.za or 017-801-7011. Download GSDM90/2025 Tender Document
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