Ingquza Hill Local Municipality invites qualified suppliers to submit quotations for the supply and delivery of stationery under tender reference IHLM/181/2025-26/ADMIN. Published on 30 April 2026, this Request for Quotation targets Eastern Cape-based businesses capable of meeting municipal procurement standards. Proposals must reach the municipal offices at 135 Main Street, Flagstaff, 4810, by 12:00 on Tuesday, 12 May 2026.
Stationery Requirements – Quantities
- A4 White Printing Paper: 150 boxes
- A4 File Dividers: 10 boxes
- Staples: 40 boxes of 100 office staple plus 30 boxes of 20 heavy duty
- Pens (Black): 15 boxes of 100
- Giant Stapler (100 sheets): 5 units
- Lead Pencil: 10 boxes of 12
- Heavy Duty Puncher: 15 units
- Message Paper (Self‑adhesive): 100 packs of 100 tubes
- Flat Files (Assorted colours): 1,000 folders
- Toners: HP colour laser Jet‑pro MFP 3303FDW (10 units); Canon 728 (2); Canon 737 (2); HP 903/903XL/907XL (2); HP Laserjet P1102w (2); Bizhub C3350i with 4 cartridges (2); Canon 2C65J9h9600110Mu0606 B05380CF283X27651121 (2)
- Permanent Marker: 20 boxes of 10 (black); 10 boxes of 10 (red)
- Scissors: 15 boxes of 5 medium stainless‑steel scissors
- Staple Remover: 10 packs of 12
- Sign Here Stickers: 30 boxes of 10
Submission Requirements and Process
Bidders must submit sealed envelopes clearly marked with the tender number and description. Late, faxed, couriered, or emailed submissions will not be accepted. The municipality emphasises that only original bid documentation will be considered—reproduced or altered documents risk disqualification.
Evaluation Criteria Breakdown
Proposals undergo an 80/20 preference point assessment:
- 80 points allocated to price competitiveness
- 20 points reserved for specific goals promoting inclusive economic participation:
- Black youth ownership (18-35 years): 6 points
- Black women ownership: 4 points
- Black persons with disability ownership: 2 points
- General black ownership: 8 points
Mandatory Documentation Checklist
To qualify, bidders must provide:
- Valid Central Supplier Database (CSD) registration proof
- Fully completed and signed SBD forms (MBD1-9)
- SARS Tax Compliance Status (TCS) PIN printout
- Signed letter confirming no undisputed municipal accounts overdue by more than 30 days, with supporting proof
Contact and Enquiry Details
Technical enquiries may be directed to M Mfingwana at mmfingwana@ihlm.gov.za or 039-252-0131. Supply Chain Management queries can also be addressed to antongana@ihlm.gov.za. No compulsory briefing session is scheduled; bidders are encouraged to review documentation thoroughly before submission.
Related opportunity: Dawid Kruiper Municipality Seeks 3-Year Photocopy Paper Supplier
How to Access Tender Documents
The complete tender package is available for download via the National Treasury eTender Portal: BID DOCUMENT FOR SUPPLY AND DELIVERY OF STATIONERY. Prospective bidders should note the 90-day tender validity period and that the municipality reserves the right to accept partial or no bids.
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