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JDA Asset Management Software Tender: 36-Month Contract

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The Johannesburg Development Agency (JDA) has issued a strategic Request for Proposal for the provision of asset management hardware, software, and support services for a 36-month period. This comprehensive procurement initiative represents a significant opportunity for technology providers to partner with a key urban development agency in enhancing operational efficiency through modern, integrated asset management solutions.

Understanding the JDA’s Asset Management Needs

The JDA seeks a comprehensive solution that includes hardware procurement, software implementation, and ongoing technical support. The 36-month contract duration indicates a long-term partnership approach, emphasizing sustainability and continuous improvement in asset management practices for public infrastructure projects.

Key Requirements and Scope

Bidders must demonstrate capability in delivering end-to-end asset management systems. The scope encompasses inventory tracking, maintenance scheduling, lifecycle management, and reporting functionalities. Integration with existing JDA systems will be critical for seamless operations and data continuity across departments.

Proposal Content Requirements (Mandatory)

The following must be submitted:

  • Offer page completed in full and signed (disqualification if incomplete)
  • Detailed fee proposal with total fee correctly transferred to Offer page
  • Valid B-BBEE status level verification certificate (SANAS accredited or IRBA approved) – EMEs must submit sworn affidavit confirming annual turnover ≤R10 million and black ownership level
  • Company registration documents and valid SARS tax compliance status letter
  • Certified copy of Professional Indemnity Insurance (minimum cover R2 million per claim)
  • Current municipal rates account in bidding entity’s name or directors’ names (lease agreements not accepted)
  • Audited financial statements for past three years
  • Details of directors/partners/members/shareholders with certified ID copies
  • Forms A to G completed in full and signed
  • Organogram with key personnel assigned to the project
  • Detailed CVs for each resource (project description, role, responsibilities, project value, start/end dates) with certified qualifications (not older than 3 months)
  • Maximum 5 projects completed in past 5 years (2021–2025) of similar nature and scale
  • Contactable reference letters on client’s letterhead with stamp and signature (appointment letters and completion certificates NOT accepted)

Submission format: 2 copies (1 original plus 1 electronic copy)

Submission Guidelines and Compliance

Proposals must be submitted by 12:00 on Thursday, 21 May 2026. All documentation should be complete, signed, and submitted through the prescribed channels. Compliance with BBBEE requirements and CSD registration is mandatory for consideration, ensuring alignment with South Africa’s procurement transformation objectives.

Technical Enquiries and Support

For technical clarifications, interested parties should contact Xolela Msweli at xmsweli@jda.org.za or 011-688-7851. The JDA encourages early engagement to ensure proposals meet all specifications and requirements, facilitating a smoother evaluation process for all stakeholders involved.

Virtual Briefing Session Opportunity

A non-compulsory virtual briefing session is available via Microsoft Teams at https://teams.microsoft.com/meet/369962580595985?p=oesmAxLvUrf0LqFEfB. This session provides an opportunity for bidders to gain deeper insights into the project requirements and ask questions directly to the JDA procurement team.

Related opportunity: RTMC Invites Bids for 3-Year IT Services Panel with Extension Option

Strategic Importance for Bidders

This RFP represents a significant opportunity for technology providers to partner with a key urban development agency. Successful bidders will contribute to improved public infrastructure management and service delivery in Johannesburg, while establishing a valuable reference case for future public sector engagements.

Document Link:

RFP – PROVISION OF ASSET MANAGEMENT HARDWARE, SOFTWARE AND SUPPORT FOR THE JDA FOR A PERIOD OF 36 MONTHS.pdf

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