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DLRRD Seeks Cleaning, Gardening and Maintenance Provider

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The Department of Land Reform and Rural Development invites qualified service providers to submit proposals for comprehensive facility management services at its Ladysmith Shared Service Centre in KwaZulu-Natal. This Request for Proposals (SS-KZN 5/2/2 (891) 3L) covers standard cleaning, hygiene, pest control, fumigation, gardening, and maintenance services for a 36-month contract period.

Tender Overview and Scope

Service providers will deliver integrated facility support including routine cleaning, sanitary hygiene management, pest eradication, fumigation treatments, grounds maintenance, and general building upkeep. The contract aims to ensure a safe, compliant, and professional environment for departmental operations in the uThukela District.

Key Submission Requirements

  • Compulsory briefing session: 24 April 2026 at 10:00, 45 Beacon Street, Hospital Park, Ladysmith 3370
  • Closing date: 12 May 2026 at 11:00 Telkom time
  • Evaluation follows the 80/20 preference point system per PPPFA Regulations 2022
  • Bidders must be registered on the National Treasury Central Supplier Database (CSD)

Mandatory Documentation

  • Valid Tax Compliance Status PIN or CSD registration number
  • Certified BBBEE certificate or sworn affidavit
  • Completed SBD forms (SBD1, SBD3.3, SBD4, SBD6.1, SBD8, SBD9)
  • Proof of municipal rates clearance or lease agreement
  • Company registration documents and director ID copies

Pricing and Contract Conditions

Pricing must be firm for the contract duration, inclusive of VAT. Monthly costs for cleaners must cover all statutory obligations including UIF, COIDA, leave, and skills development levies. All cleaning equipment, detergents, and PPE must be supplied by the bidder and comply with SANS and OHS standards.

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How to Access Tender Documents

Bid documents are available free via the National Treasury E-Tender Portal or the DLRRD website. Alternatively, collect hard copies from the Ladysmith office (08:00–12:30, 13:15–15:30, weekdays) after paying a non-refundable R100 deposit. Download the full bid document here:

Technical and SCM Enquiries

For technical queries, contact Ms Gugu Nsibande at gugu.nsibande@dlrrd.gov.za or 082-947-6939. SCM enquiries may be directed to the Department’s Supply Chain Management unit. Late, emailed, or incomplete submissions will not be considered.

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