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ACSA Seeks Event Management for 2-day Innovation Conference

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Airports Company South Africa (ACSA) invites qualified event service providers to submit quotations for the provision of an innovation conference and exhibition at its Corporate Office. This Request for Quotation (RFQ 53439) targets experienced suppliers capable of delivering end-to-end event management solutions for high-profile corporate gatherings.

Event Specifications and Requirements

The two-day conference and exhibition is scheduled for 23-24 April 2026 at the ACSA Indaba International Conference Centre (AIICC), OR Tambo International Airport. Key deliverables include:

  • Catering for 200 attendees per day (buffet breakfast and lunch, Halaal and Lactose Free options)
  • Furniture and setup: panel seating (6 pax with lapel mics), conference classroom style, TED Talk style arrangements
  • Production services: branded collateral, 50 crew t-shirts, 200 lanyards, 200 name tags, on-site printer
  • Videography and photography coverage for the full two-day event
  • Health and Safety compliance: assistance with Public Liability JOC application

Submission Guidelines and Format

Quotations must be emailed to acsarfq@airports.co.za by 12:00 on Friday, 10 April 2026. Bidders must:

  • Break submissions into at least four attachments of 4MB each
  • Use the exact subject heading as the invitation
  • Submit only to the designated email address; submissions to other addresses will not be considered

Compulsory Briefing Session Details

Attendance at the pre-bid clarification meeting is mandatory. Bidders who fail to attend will be disqualified.

  • Date: Wednesday, 08 April 2026
  • Time: 12:00
  • Venue: Western Precinct, Aviation Park, OR Tambo International Airport, Kempton Park

Evaluation and Compliance Criteria

Proposals will be evaluated using ACSA’s standard procurement framework, assessing administrative compliance, functionality, pricing competitiveness, and preference points under the Preferential Procurement Regulations. Bidders may be subject to security vetting as ACSA is a National Key Point.

Related opportunity: Joburg Theatre Seeks Panel for Event Equipment Hire and Décor

Document Access and Contact Information

Tender Documents Links

Submission Portal

  • Electronic Submission Email: acsarfq@airports.co.za

For enquiries, contact Helen Mahlangu at helen.mahlangu@airports.co.za or 079-696-4621. ACSA reserves the right to accept or reject any quotation and is not bound to appoint the lowest-priced bidder.

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