The KwaZulu-Natal Museum (NMSA) has issued a Request for Quotation (RFQ) under reference number RFQ-KZN.M27Feb052 for the supply of digital marketing equipment to enhance its public engagement, exhibition promotion, and digital communication capabilities. This procurement supports the museum’s strategic shift toward modern, tech-enabled audience outreach and aligns with national efforts to digitise cultural heritage institutions.
Overview of the KwaZulu-Natal Museum Digital Equipment RFQ
Published on 27 February 2026, this RFQ invites qualified and compliant suppliers registered on the Central Supplier Database (CSD) to provide new, SABS-compliant digital hardware as specified in the tender schedule. The equipment will be used across the museum’s main site in Pietermaritzburg to support social media content creation, virtual exhibitions, educational programming, and visitor interaction.
Scope of Supply: Equipment Specifications and Requirements
While the full bill of quantities is included in the official document, the scope centers on digital marketing and multimedia production tools, which may include:
- High-resolution digital cameras and video recorders
- Lighting kits and audio recording equipment
- Laptops and editing workstations
- Monitors, tripods, and storage devices
- Software licenses for content creation and management
All items must be brand new, under manufacturer warranty, and accompanied by valid SABS or ISO certification where applicable. Delivery must include setup, basic orientation, and user manuals.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 16:00 on Friday, 6 March 2026. Submissions must be emailed exclusively to scm@nmsa.org.za—no hand-delivered, faxed, or postal submissions will be accepted.
For inquiries, contact:
- Ms. Vuyokazi Mncwabe – 033 341 0500 | scm@nmsa.org.za
There is no compulsory briefing session. All clarification requests should be sent via email well in advance of the closing date.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- A valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD) with supplier number (MAAA-)
- A B-BBEE certificate or sworn affidavit (EME/QSE acceptable)
- Fully completed Standard Bidding Documents (SBDs) as referenced in the RFQ
- Quotations on official company letterhead, signed and dated
Incomplete, unsigned, or non-compliant submissions will be disqualified.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals, including:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation (ID copies, municipal bills, B-BBEE affidavits). Unverified claims will receive zero points.
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How to Access and Submit the Tender Documents
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Bidders are strongly encouraged to review all specifications, ensure full compliance, and retain proof of email submission. The KwaZulu-Natal Museum reserves the right to accept or reject any or all quotations, amend the RFQ, or cancel the process without liability. The outcome will be communicated directly to bidders and published on the eTenders portal.
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