The Passenger Rail Agency of South Africa (PRASA) has issued a Request for Quotation (RFQ) under reference number A&W-LIMP CLEAN/02/26 for the appointment of service providers to deliver cleaning, hygiene, and horticultural services on an “as and when required” basis at multiple long-distance railway stations across Limpopo Province. The contract spans 24 months and covers staff offices, waiting areas, ablution facilities, platforms, access roads, and surrounding green zones. Submissions must be hand-delivered or couriered to PRASA’s Pretoria offices by 12:00 on Tuesday, 3 March 2026.
This is a strategic opportunity for experienced facility management and environmental services providers to support safe, clean, and dignified public transport infrastructure in rural and semi-urban communities.
Scope of Work: Integrated Facility and Grounds Maintenance
The successful service provider(s) will deliver:
- Daily and deep cleaning of commuter waiting rooms, staff offices, mess rooms, and public toilets
- Hygiene management, including restocking of soap, toilet paper, and sanitary bins
- Horticultural services: lawn mowing, hedge trimming, weeding, and garden maintenance
- Cleaning of bridges, subways, concourses, and platform areas
- Provision of all labour, equipment, consumables, and PPE
- Flexible response to ad-hoc service requests based on station traffic and operational needs
Services will be rendered across three geographic segments covering stations in Bela-Bela, Lephalale, Modimolle, Mogalakwena, Thabazimbi, and Collins Chabane municipalities.
Mandatory Requirements and Documentation
To be considered, quotations must include:
- Valid registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN or clearance certificate
- B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
- Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
- Proof of locality in relevant Limpopo municipalities (via utility bill, lease agreement, or ward councillor letter)
- Company profile and evidence of experience in institutional or public transport cleaning
All submissions must be physically delivered—no emails, faxes, or late entries will be accepted.
Evaluation Criteria: Functionality and 80/20 Preference System
Quotations will be assessed using the 80/20 system:
- 80 points: Price (lowest compliant = 80; others scored proportionally)
- 20 points: Specific Goals, including:
- Locality within Limpopo (up to 11 points based on municipal alignment)
- Black, women, youth, or disability ownership (up to 9 points)
Only complete, responsive, and compliant submissions will be evaluated.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 3 March 2026 at 12:00
- Submission Address:
PRASA NGR Offices, Dark Grey Building,
546 Paul Kruger Street (Corner Scheiding), Pretoria Station Precinct, 0001 - Courier Instructions: Packages must be clearly labelled with company name, contact details, and email address on the outside
- Late, emailed, or incomplete submissions will be disqualified
Quote validity must be 120 days from the closing date.
Related opportunity: Limpopo Public Works Seeks Six Cleaning Material Suppliers
Access Tender Documents and Contact Information
Download the complete RFQ package:
For inquiries:
- Contact: Ms. Thulisile Shabangu – 012 748 7571 | CresNGR.Quotation@prasa.com
- Note: All questions must be submitted in writing. No briefing session will be held.
PRASA reserves the right to cancel the RFQ, appoint multiple providers, or award no contract.
