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Ingquza Hill Seeks Tree Felling Contractor

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The Ingquza Hill Local Municipality in the Eastern Cape has issued an open Request for Bid under reference number IHLM/84/2025-26/COMM for the provision of tree felling services to address hazardous overgrown trees in Lusikisiki and Flagstaff. The contract requires the safe removal and disposal of a minimum of 30 identified trees that pose risks to residents, infrastructure, and public safety. Submissions must be hand-delivered by 12:00 on Friday, 27 February 2026, to the Municipal offices in Flagstaff.

This is a short-term, high-impact opportunity for qualified arborists and environmental contractors with experience in municipal vegetation management.

Project Background and Safety Imperative

The municipality has received numerous complaints about old, unstable, and overgrown trees threatening homes, roads, and public spaces. This project aims to eliminate these hazards, improve urban aesthetics, and create a safer environment for community members. The successful bidder will work closely with municipal officials to ensure all operations comply with environmental and occupational health regulations.

Scope of Work: Safe and Compliant Tree Removal

The appointed service provider will:

  • Fell and remove a minimum of 30 hazardous trees across Lusikisiki and Flagstaff
  • Ensure no damage to adjacent properties during operations
  • Properly dispose of all wood, branches, and debris in an environmentally responsible manner
  • Complete all work within two (2) months of contract award
  • Provide all necessary equipment, PPE, and trained personnel

All activities must adhere to national forestry and environmental guidelines.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Completed Municipal Bidding Documents (MBDs), including MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
  • Proof of two (2) similar projects in tree felling, each valued at R300,000 or more (reference letters and appointment letters required)
  • Signed declaration confirming no undisputed municipal accounts are overdue by more than 30 days

Incomplete or non-compliant submissions will be disqualified.

Evaluation Criteria: Functionality and 80/20 Preference System

Bids will be assessed using a three-stage process:

  1. Administrative Compliance: Verification of all mandatory documents
  2. Functionality Assessment: Based on Company Experience (40 points), Technical Capacity (40 points), and Promotion of Local Enterprises (20 points)
    • Minimum 70 points required to proceed
  3. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80; others scored proportionally)
    • 20 points: Specific Goals (Black ownership, women/youth inclusion, and locality within Ingquza Hill, OR Tambo District, or Eastern Cape)

Only responsive and compliant bidders will be considered.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 27 February 2026 at 12:00
  • Submission Address:
    Bid Box, Ingquza Hill Local Municipality,
    135 Main Street, Flagstaff, 4810
  • Format: Sealed envelope clearly marked with “IHLM/84/2025-26/COMM – Tree Felling Services”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 90 days from the closing date.

Related opportunity: ECDC Seeks Two Day Food Safety Trainer for Lusikisiki

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Mr. S. Dakwa – 039 252 0131 | sdakwa@ihlm.gov.za
  • SCM: Ms. A. Ntongana – 039 252 0131 | antongana@ihlm.gov.za

All questions must be submitted in writing. The Municipality reserves the right to cancel the tender or award no contract.

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