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DLRRD Seeks Event Supplier for Drone Schools Outreach

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The Department of Land Reform and Rural Development (DLRRD) has issued a Request for Quotation (RFQ) under reference number CASE004-02-2026 for the hiring of event infrastructure—including a large tent, chairs, tables, and VIP mobile toilets—for the Drone Schools Education Empowerment Outreach Programme and Career Guidance Exhibition at Thusa-Setjaba Secondary School, Poortjie Thusong Service Centre, on 24 February 2026. The event aims to inspire learners through exposure to drone technology and career pathways in rural development. Submissions must be hand-delivered by 11:00 on Monday, 16 February 2026.

This is a short-term, high-impact opportunity exclusively for local suppliers based in or near Poortjie, Sebokeng, Evaton, or Orange Farm.

Scope of Work: Full Event Setup and Logistics

The successful service provider will supply and deliver:

  • One large marquee tent (minimum 6m x 12m) with sidewalls and flooring
  • 100 stackable chairs and 20 rectangular tables (suitable for learner workshops and exhibitions)
  • Two (2) VIP mobile toilet units with water, lighting, and sanitation supplies
  • On-site setup and takedown on the event day
  • Secure storage during transit and full compliance with municipal health and safety standards

All equipment must be clean, functional, and suitable for outdoor use in a school environment.

Mandatory Requirements and Local Preference

To qualify, bidders must:

  • Be physically based in or near Poortjie, Sebokeng, Evaton, or Orange Farm
  • Provide proof of locality (municipal account, lease agreement, or letter from ward councillor)
  • Submit a valid SARS Tax Compliance PIN, CIPC registration, and latest CSD report
  • Initial every page of the specification document as confirmation of understanding
  • Fully complete SBD 6.1, including the table under section 4.2

Only local suppliers who meet all conditions will be considered.

Evaluation Criteria: 80/20 Preferential Procurement System

Quotations will be scored using the 80/20 system:

  • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
  • 20 points: Specific Goals, with strong emphasis on geographical proximity to the event venue

Preference will be given to SMMEs and cooperatives operating within the immediate community.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 16 February 2026 at 11:00
  • Submission Address:
    Department of Land Reform and Rural Development,
    Provincial Shared Services Centre, Gauteng,
    524 Stanza Bopape Street (Corner Stanza Bopape & Steve Biko Streets), Pretoria
  • Format: Sealed envelope clearly marked with “CASE004-02-2026 – Event Infrastructure Hiring”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 30 days from the closing date.

Related opportunity: DFFE Issues Catering Tender for 100 Officials in Kagiso

Access Tender Documents and Contact Information

Download the complete RFQ package:

For inquiries:

  • Contact: Ms. Jane Mpepele – 071 878 9095 | Jane.Mpepele@dlrrd.gov.za
  • Note: All questions must be submitted in writing. No briefing session will be held.

The DLRRD reserves the right to cancel the RFQ or award no contract.

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