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Limpopo Public Works Seeks 3-Year Stationery Supplier

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The Limpopo Department of Public Works has issued an open Request for Bid under reference number LDPWRI-CR/20631 for the appointment of service providers to supply, deliver, and offload stationery across its provincial offices for a period of 36 months. The contract will support daily administrative operations through reliable, on-demand delivery of essential office consumables. Submissions must be hand-delivered by 11:00 on Tuesday, 3 March 2026, to the Department’s offices in Polokwane.

This is a strategic opportunity for established stationery suppliers with logistics capacity and public sector experience in the Limpopo region.

Scope of Work: Comprehensive Office Consumables Supply

The successful bidder(s) will supply a wide range of standard stationery items, including:

  • Writing instruments (pens, pencils, markers, highlighters)
  • Notebooks, notepads, sticky notes, and index cards
  • Files, folders, binders, and document sleeves
  • Paper clips, staples, tape, desk organisers, and presentation materials
  • Printing paper, envelopes, labels, and packaging supplies

All products must be new, unused, SABS-compliant where applicable, and delivered within three (3) working days of receiving a purchase order.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Proof of locality in Limpopo Province (via utility bill, lease agreement, or municipal councillor’s letter)
  • Two (2) verifiable client reference letters from public or private sector clients confirming successful delivery of stationery within the last three years
  • Completed Standard Bidding Documents: MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)

Incomplete or non-compliant submissions will be disqualified.

Evaluation Criteria: Three-Stage Process with 80/20 Preference System

Bids will be assessed in three stages:

  1. Administrative Compliance: Verification of all mandatory documents
  2. Functionality Assessment: Based on past performance, delivery capability, and reference quality (minimum 70 points required to proceed)
  3. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80; others scored proportionally)
    • 20 points: Specific Goals, including Black ownership, women/youth/disability inclusion, and locality within Limpopo Province

Priority will be given to locally based SMMEs and cooperatives.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 3 March 2026 at 11:00
  • Submission Address:
    Bid Box, Limpopo Department of Public Works,
    Corner Blaauwberg and River Streets, Polokwane, 0742
  • Format: Sealed envelope clearly marked with “LDPWRI-CR/20631 – Stationery Supply”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 90 days from the closing date.

Related opportunity: IDT Seeks Stationery Supplier for National Office in Faerie Glen

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Ms. Motsope N.J – 015 284 7126 | motsopyenj@dpw.limpopo.gov.za
  • SCM: Mr. Ngobeni H – 015 284 7151 | ngobenih@dpw.limpopo.gov.za

All questions must be submitted in writing. The Department reserves the right to cancel the tender or award no contract.

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