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Lepelle-Nkumpi Municipality Seeks 3-Year Printing Services Panel

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The Lepelle-Nkumpi Local Municipality in Limpopo has issued an open Request for Bid under reference number LNM044/2020/21 for the appointment of a panel of two (2) service providers to supply and deliver printing services on an “as and when required” basis over a 36-month period. The contract covers a range of municipal communication materials, including diaries, calendars, banners, stationery, and marketing collateral. Submissions must be hand-delivered by 11:00 on Wednesday, 11 March 2026, to the Municipal Civic Centre in Lebowakgomo.

This is a strategic opportunity for established printing companies with experience in public sector branding and institutional print production.

Scope of Work: Comprehensive Municipal Print Production

The successful panel members will supply:

  • Executive diaries (A5 and slim sizes) with embossed municipal logos
  • Corporate leather-bound filofax diaries (B5 size)
  • Wall calendars (A1 and A3 tent-style) featuring municipal branding
  • Marketing materials: A5–A1 posters, pamphlets, and banners in full CMYK colour
  • Municipal letterhead, envelopes, and official stationery

All items must be printed to professional standards, use SABS-compliant materials where applicable, and feature approved Lepelle-Nkumpi branding.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Completed Municipal Bidding Documents (MBDs), including MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
  • Evidence of similar contracts with public sector entities (minimum 2 years’ experience)

Incomplete or non-compliant submissions will be disqualified.

Evaluation Criteria: Three-Stage Process with 80/20 Preference System

Bids will be assessed in three phases:

  1. Administrative Compliance: Verification of all mandatory documents
  2. Functionality Assessment: Based on technical capability, past performance, and quality assurance (minimum 60 points required to proceed)
  3. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80; others scored proportionally)
    • 20 points: Specific Goals, including Black ownership, women/youth/disability inclusion, and locality within Lepelle-Nkumpi Municipality

Priority will be given to locally based SMMEs and cooperatives.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 11 March 2026 at 11:00
  • Submission Address:
    Bid Box, Lepelle-Nkumpi Local Municipality,
    Unit 170 BA, Civic Centre, Lebowakgomo, 0737
  • Format: Sealed envelope clearly marked with “LNM044/2020/21 – Printing Services Panel”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 90 days from the closing date.

Related opportunity: South African National Parks Seeks 5-Year Ranger Uniform Supplier

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • SCM: Ms. Mauda Phuti – 015 633 4616 | phuti.mauda@lepelle-nkumpi.gov.za
  • Technical: Mr. Hlabangwane Duncan – 015 633 4606 | duncan.hlabangwane@lepelle-nkumpi.gov.za

All questions must be submitted in writing. The Municipality reserves the right to cancel the tender or award no contract.

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