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DoEL Seeks 3-Year Cleaning Services Provider in Emalahleni

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The Department of Employment and Labour (DoEL) has issued an open Request for Bid under reference number LMP03/2026 for the appointment of a service provider to render comprehensive cleaning services at the Secunda Labour Centre in Emalahleni, Mpumalanga, for a period of 36 months. The contract covers daily cleaning of a 550m² facility serving approximately 70 staff members and 150 weekly visitors. Submissions must be hand-delivered by 11:00 on Friday, 13 March 2026, to the Department’s offices in Emalahleni.

A compulsory site inspection and briefing session will be held on 19 February 2026 at 11:00 at the Secunda Labour Centre, No. 4 Waterson Street, Secunda—attendance is mandatory for all bidders.

Scope of Work: Institutional Cleaning in a High-Traffic Public Facility

The successful service provider will deliver:

  • Daily cleaning of offices, reception, toilets, passages, staircases, and veranda areas
  • Cleaning of 18 paved parking bays and public queue areas
  • Supply and replenishment of hygiene consumables (toilet paper, soap, bin liners, etc.)
  • Waste removal and general sanitation in compliance with OHS and municipal standards
  • Provision of two trained cleaners, including one supervisor, working 06:30–15:30, Monday to Friday

All personnel must comply with the Sectoral Determination 1: Contract Cleaning Sector wage and condition requirements.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Proof of registration with the Bargaining Council for the Contract Cleaning Industry (BCCCI)
  • Valid COIDA Letter of Good Standing
  • Company profile and evidence of three (3) similar contracts (each ≥1 year in duration)
  • Completed Standard Bidding Documents: SBD 3.3 (Firm Pricing), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Points Claim)

Failure to provide any mandatory document will result in disqualification.

Evaluation Criteria: Two-Stage Process with 80/20 Preference System

Bids will be assessed in two stages:

  1. Administrative and Mandatory Compliance Check – including proof of past experience and labour law adherence
  2. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80; others scored proportionally)
    • 20 points: Specific Goals (Black, women, youth, disability ownership, and SMME status)

Only complete, responsive, and compliant submissions from bidders who attended the compulsory site visit will be evaluated.

Compulsory Site Inspection and Submission Guidelines

  • Compulsory Briefing & Site Visit: 19 February 2026 at 11:00, Secunda Labour Centre, No. 4 Waterson Street, Secunda
  • Closing Date & Time: 13 March 2026 at 11:00
  • Submission Address:
    Bid Box, Department of Employment and Labour,
    Corner Hofmeyer and Beatty Avenue, Emalahleni, 1035
  • Format: Sealed envelope clearly marked with “LMP03/2026 – Cleaning Services Secunda Labour Centre”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 120 days from the closing date.

Related opportunity: Dawid Kruiper Seeks Refuse Removal Contractors Until 2027

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Mr. Tshepo Seoe – 013 655 8967 | mpumalanga.tenders@labour.gov.za
  • SCM Administration: Ms. Nomsa Mokoena – 013 655 8960

All questions must be submitted in writing. The Department reserves the right to cancel the tender or award no contract.

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