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    Sundays River Valley Municipality Seeks Stationery Supplier

    MoBy No Comments3 Mins Read

    The Sundays River Valley Municipality in the Eastern Cape has issued a Request for Quotation (RFQ) under reference number SRVM RFQ 18/2026 for the supply and delivery of general office stationery to its municipal offices in Kirkwood (Nqweba). This procurement supports daily administrative operations across departments and requires a reliable, compliant supplier capable of delivering quality goods on time. Submissions must be delivered in hard copy by 12:00 on Thursday, 29 January 2026, to the Municipal offices in Kirkwood.

    This is a time-sensitive opportunity with a narrow response window—suppliers are urged to act promptly and ensure full compliance.

    Scope of Supply: Essential Office Stationery Items

    The successful supplier will deliver a range of standard stationery items, including but not limited to:

    • Writing instruments (pens, markers, highlighters)
    • Notebooks, notepads, writing pads, and sticky notes
    • File folders, lever arch files, binders, and document sleeves
    • Adhesives, staplers, hole punches, paper clips, and desk organisers
    • Envelopes, labels, printer paper, and presentation materials

    All items must be new, unused, and of good commercial quality suitable for public sector use.

    Mandatory Submission Requirements

    To be considered, quotations must include:

    • A completed pricing schedule with unit price (incl. VAT), quantity, and total per item
    • Valid SARS Tax Compliance PIN or printed tax clearance certificate
    • Proof of registration on the Central Supplier Database (CSD) with full CSD report
    • B-BBEE Certificate or sworn affidavit (required to claim preference points)
    • Completed Standard Bidding Documents: MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
    • Proof of locality (e.g., municipal account or lease agreement signed by ward councillor) to claim Local Economic Development (LED) points

    Quotations must be submitted in hard copy only—no email, fax, or postal submissions will be accepted.

    Evaluation Criteria: 80/20 Preferential Procurement System

    Quotations will be scored using the 80/20 system:

    • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
    • 20 points: Specific Goals, including:
      • 10 points: 100% Black ownership (≥50% for partial points)
      • 10 points: Business located within Sundays River Valley Local Municipality (verified via municipal account or ward councillor letter)

    Failure to submit a B-BBEE certificate or locality proof will result in zero preference points.

    Submission Guidelines and Key Deadlines

    • Closing Date & Time: 29 January 2026 at 12:00
    • Submission Address:
      Bid Box, Supply Chain Office,
      Sundays River Valley Municipality, 23 Middle Street, Kirkwood, 6120
    • Format: Sealed envelope clearly marked with “SRVM RFQ 18/2026 – Stationery Supply”
    • Late, emailed, faxed, or incomplete submissions will be disqualified

    Bid validity must be 90 days from the closing date.

    Related opportunity: PRASA Tender: PPE and Uniform Supply for Shosholoza Meyl Staff

    Access Tender Documents and Contact Information

    Download the complete RFQ package:

    For inquiries:

    • Technical: Mr. Gary Blignaut – 042 230 7745 | garyb@srvm.gov.za
    • SCM: Ms. Phelokazi Maqokolo – 042 230 7807 | phelokazin@srvm.gov.za
    • Fax: 042 230 1799

    All questions must be submitted in writing. The Municipality reserves the right to cancel the RFQ or award no contract.

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