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RAF Seeks Cleaning Services Provider for Johannesburg Office

MoBy Updated:No Comments3 Mins Read

The Road Accident Fund (RAF) has issued a Request for Quotation (RFQ) under reference number PR10113534 for the appointment of a qualified service provider to deliver comprehensive cleaning services at its Johannesburg office, located at 8–10 Junction Avenue, Parktown. The contract will run for seven (7) months, covering daily cleaning across five floors and a basement totalling over 35,964m². Submissions must be emailed by 11:00 on Tuesday, 20 January 2026.

A compulsory site visit will be held on Friday, 16 January 2026 at 11:00 at the Johannesburg office. Attendance is mandatory for all bidders.

Scope of Work: Daily Cleaning Across Five Floors and Basement

The successful service provider will supply all labour, equipment, and consumables to maintain cleanliness across:

  • Basement and four upper floors, including offices, corridors, meeting rooms, and reception areas
  • 22 female toilet cubicles, 20 male cubicles, 18 urinals, and 10 showers
  • 4 disabled-accessible toilets
  • Tea kitchens, staff areas, and high-touch surfaces

Services must be delivered Monday to Friday from 06:30 to 15:30, with rotational shifts to ensure continuous coverage during business hours.

Mandatory Requirements and Documentation

Bidders must submit the following to be considered:

  • Valid Central Supplier Database (CSD) registration number
  • SARS Tax Compliance PIN
  • B-BBEE Certificate or sworn affidavit (required for preference points)
  • One verifiable reference letter for similar cleaning services, signed and on official letterhead
  • Completed Standard Bidding Documents: SBD 4 (Disclosure) and SBD 6.1 (Preference Points Claim)
  • Proof of experience in building, industrial, or domestic cleaning services

Failure to provide any mandatory document will result in disqualification.

Comprehensive Service Delivery Specifications

The contractor must:

  • Supply all SABS-approved cleaning chemicals, equipment, and consumables
  • Provide Material Safety Data Sheets (MSDS) for all chemicals prior to commencement
  • Install and maintain bathroom fixtures (soap dispensers, toilet roll holders, etc.)
  • Deliver monthly consumables and handle ad-hoc requests via separate purchase orders
  • Ensure all staff are trained, uniformed, and compliant with RAF’s security and safety protocols

The RAF will not provide upfront payment—invoices will be processed only after verified service delivery.

Evaluation Criteria: 80/20 Preferential Procurement System

Quotations will be scored using the 80/20 system:

  • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
  • 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership

All pricing must be firm, VAT-inclusive, and based on the provided cost breakdown schedule. Quotes must remain valid for 30 days from the closing date.

Submission Guidelines and Key Deadlines

  • Compulsory Site Visit: 16 January 2026 at 11:00, RAF Johannesburg Office, 8–10 Junction Avenue, Parktown
  • Closing Date & Time: 20 January 2026 at 11:00
  • Submission Method: Email only to Rfq-Johannesburg.procurement@raf.co.za
  • Subject Line: Must include “PR10113534 – [Your Company Name]”
  • Late, faxed, or hard-copy submissions will not be accepted

Bidders must ensure their email is received and acknowledged before the deadline.

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Access Tender Documents and Contact Information

Download all required documentation:

For inquiries:

All questions must be submitted in writing. The RAF reserves the right to reject any or all quotations.

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