Trade and Investment KwaZulu-Natal (TIKZN) has issued a Request for Quotation (RFQ) under reference RFQ202526/85 for the Appointment of a Service Provider to Supply and Deliver Catering and Décor Services for a strategic stakeholder engagement event. The event—the Durban Direct Reunion Island and Lift Airline Engagement—will take place on Thursday, 11 December 2025 at 18:00 at the iZiko Building Rooftop, Dube TradePort Corporation, Durban. The RFQ was published on Friday, 5 December 2025, with a strict closing deadline of Monday, 08 December 2025 at 16:00.
Tender Overview and Strategic Event Context
This event forms part of TIKZN’s mandate to position KwaZulu-Natal as a premier investment and trade destination. With international and local aviation and tourism stakeholders in attendance, the occasion requires professional, high-quality catering and elegant décor that reflects the province’s brand and hospitality standards. The successful service provider will be responsible for end-to-end execution, from setup to breakdown.
Scope of Catering and Décor Services
The appointed provider will deliver:
- Lounge-style setup with 6 wingback chairs in “burned yellow” fabric
- Full catering service for a sophisticated evening reception (menu and quantities to be proposed by bidder)
- Décor elements including table settings, lighting, floral arrangements, and branded signage (if required)
Setup must be completed by 16:00 on 11 December 2025, with all service and cleanup concluded by event close. The venue is outdoors, so weather-appropriate planning is essential.
Mandatory Documentation and Submission Rules
To be considered responsive, bidders must submit the following via email to quotations@tikzn.co.za:
- A detailed quotation on company letterhead
- Completed SBD 1 (Invitation to Bid – Parts A & B)
- Completed SBD 4 (Declaration of Interest)
- Valid SARS Tax Compliance Status (TCS) PIN
- B-BBEE certificate or sworn affidavit
- Proof of prior experience in corporate or international events
The email subject line must read: “RFQ202526/85 – Catering and Décor for TIKZN”.
Late, incomplete, or non-compliant submissions will be disqualified.
Evaluation Criteria and Compliance Requirements
While not explicitly scored under the 80/20 system, TIKZN will evaluate submissions based on:
- Price competitiveness
- Quality and creativity of proposed menu and décor
- Past performance in similar high-profile events
- Compliance with all administrative requirements
The quoted price must be firm, inclusive of VAT, and valid for 90 days from the closing date.
Key Dates and Contact Information
- RFQ Published: 5 December 2025
- Closing Date & Time: 8 December 2025 at 16:00
- Event Date & Time: 11 December 2025 at 18:00
- Venue: iZiko Building Rooftop, Dube TradePort Corporation, Kingsmead Office Park, Durban
For inquiries, contact the Supply Chain Management Unit at 031-368-9600 or quotations@tikzn.co.za.
Related opportunity: GGDA Gauteng Investment Conference Event Management Tender
How to Access the Official Tender Document
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
RFQ202526 – 85 – Catering & Decor for TIKZN 1.pdf
With only three days to respond, this RFQ offers premium event and catering companies in KwaZulu-Natal a time-sensitive opportunity to support a key provincial trade promotion initiative. Bidders are strongly urged to prepare swiftly and submit complete, compliant proposals before the 8 December 2025 deadline.
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