The Limpopo Department of Agriculture and Rural Development (LDARD) has issued an open tender (ACDP 26/12) for the appointment of a suitable service provider to handle the design, printing, reproduction, layout, proofreading, packaging, and delivery of documents, as well as the installation of signboards. This strategic 36-month contract is designed to ensure that the department’s strategic and operational documents are produced to the highest professional standards, keeping stakeholders informed and maintaining a strong institutional brand presence across the province.
Scope of Services
The successful bidder will be responsible for a comprehensive suite of print and signage services on an as-and-when-required basis. Key deliverables include:
- High-quality design, layout, and proofreading of departmental reports, newsletters, and promotional materials.
- Printing and reproduction of documents using specified paper weights and finishes, including glossy booklets and large-format posters.
- Secure packaging and timely delivery of printed materials to various LDARD offices and events.
- Fabrication, supply, and professional installation of durable signboards, light boxes, and backdrop stage banners at designated departmental facilities.
- Adherence to strict quality control measures, including a minimum 10-year written guarantee against fading and peeling for installed signage.
Compulsory Briefing Session
Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the attendance register will result in the immediate disqualification of the bid. The session is scheduled for Monday, 23 November 2026, at 10:00. It will be held at the LDARD offices located at 67/69 Biccard Street, Polokwane, 0699. This session is critical for bidders to gain a clear understanding of the technical specifications and departmental expectations.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:
- A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Certified proof of previous experience in similar printing and signage projects, supported by appointment letters and reference letters detailing contract values and durations.
- Proof of a physical office location within the Limpopo Province, such as a municipal utility bill or lease agreement not older than three months.
Evaluation Criteria
Proposals will undergo a rigorous, multi-stage evaluation process. Bidders must first pass the functionality assessment, which evaluates cumulative experience in printing services of similar value and proof of local office presence. Qualifying bids will then be adjudicated using the 80/20 preferential procurement point system, allocating 80 points for price competitiveness and 20 points for specific transformation goals, including B-BBEE contribution and local enterprise development.
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Submission Guidelines and Document Links
Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (ACDP 26/12) and the project description. Envelopes must be deposited in the official tender box located at the parking bay of Temo Towers, 67/69 Biccard Street, Polokwane, 0699. The strict closing time is 11:00 on Monday, 30 November 2026. Late, faxed, or emailed submissions will not be accepted. For technical or procedural enquiries, contact Lerato Kumalo at 015-294-3361 or kumalol@agric.limpopo.gov.za.
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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