The Ingquza Hill Local Municipality in the Eastern Cape has issued an open tender (IHLM/67/2026-27/ADMIN) for the provision of comprehensive hygiene services. This strategic 36-month contract is designed to ensure the consistent maintenance of high sanitation and health standards across key municipal facilities, promoting a safe and compliant working environment for staff and the public.
Scope of Services
The successful service provider will be responsible for the installation, maintenance, and ongoing management of cleaning and hygiene services. Key deliverables include:
- Execution of hygiene services at the Lusikisiki unit main office, the DLTC, and the Flagstaff unit.
- Monthly maintenance of sanitary bins, including the cleaning of containers and safe removal of waste.
- Monthly maintenance of urinals and toilets, including auto-sanitizer servicing and sensor battery replacements.
- Provision of a detailed service plan outlining site takeover, induction, training, and scheduled servicing dates.
- Strict adherence to ISO 45001 for Occupational Health and Safety, and SANS 10248 for the Management of Health Care Waste.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a stringent compliance package demonstrating operational legitimacy. Essential documentation includes:
- A valid Central Supplier Database (CSD) registration report with an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Proof of no undisputed municipal accounts overdue by more than 30 days.
- A clear, documented service plan detailing implementation and site takeover strategies.
Evaluation Criteria
Proposals will undergo a rigorous functionality and technical evaluation. Bidders must demonstrate:
- A strong track record, supported by three (3) signed reference letters on client letterhead, accompanied by corresponding appointment letters or purchase orders for cleaning and hygiene projects valued at R100,001 and above.
- A comprehensive implementation plan and commitment to the municipality’s operational needs.
Qualifying bids will then be assessed on price and specific goals in accordance with the Preferential Procurement Policy Framework Act.
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Submission Guidelines
There will be no briefing session for this procurement. Bidders must note a critical special condition: tenders must be submitted by hand at the Municipal Reception, 135 Main Street, Flagstaff, 4810. Submissions must be in a sealed envelope, clearly endorsed with the tender number (IHLM/67/2026-27/ADMIN) and description. The strict closing time is 12:00 on Thursday, 26 November 2026. Under no circumstances will late, couriered, faxed, or emailed tenders be accepted. For technical or procedural enquiries, contact M. Mfingwana at 039-252-0131 or mmfingwana@ihlm.gov.za.
Document Downloads
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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