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Prince Albert Municipality Seeks Computer Equipment Supplier

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The Prince Albert Municipality in the Western Cape has issued a formal Request for Quotation (RFQ 140/2026) for the supply and delivery of computer equipment and related accessories. This strategic, once-off procurement initiative aims to modernize the municipality’s technological infrastructure, ensuring that municipal departments are equipped with reliable, high-performance computing resources to enhance operational efficiency and service delivery.

Scope of Work

The successful bidder will be responsible for the provisioning of essential IT hardware and software. Key operational deliverables include:

  • Supply and delivery of computer notebooks, specialized software, and related IT accessories as detailed in the enclosed schedule.
  • Provision of a full, original manufacturer’s guarantee for all quoted products, with bidders required to clearly indicate their compliance with this requirement.
  • Delivery of all items to the designated municipal facility within the stipulated delivery period (in weeks) as specified in the pricing schedule.
  • Ensuring all quoted prices are firm, inclusive of Value Added Tax (VAT), and valid for the duration of the contract evaluation period.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a complete and compliant documentation package. Essential submissions include:

  • A valid National Treasury Central Supplier Database (CSD) registration report.
  • A current SARS Tax Compliance Status (TCS) PIN printout.
  • A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
  • Fully completed and signed Standard Bidding Documents, including the Pricing Schedule (MBD 3.1) and the Certificate of Independent Bid Determination (MBD 9).
  • A formal declaration that the bid will remain valid and open for acceptance for a minimum of 90 days from the closing date.

Evaluation Criteria

Proposals will be evaluated in strict accordance with the Preferential Procurement Policy Framework Act and the municipality’s Supply Chain Management policies. The adjudication process utilizes the 80/20 preference point system:

  • 80 points are allocated for price competitiveness.
  • 20 points are awarded for specific transformation goals, including B-BBEE status level contribution.
    Bids will first be screened for administrative compliance before advancing to the price and preference evaluation stage. The municipality reserves the right not to accept the lowest or only bid if it does not represent value for money.

Submission Guidelines

There will be no briefing session for this procurement. Bidders must note a critical submission condition: all proposals must be submitted physically in a sealed envelope. The outside of the envelope must clearly display the quotation number (RFQ 140/2026) and the quotation title. Failure to adhere to this marking requirement will result in disqualification at the bid opening.

The sealed envelope must be deposited in the official tender box at the Finance Division, Thusong Centre, Adderley Street, Prince Albert, 6930. The tender box is open Monday to Thursday from 07:30 to 16:00, and Fridays from 07:30 to 15:30. The strict closing time is 12:00 on Thursday, 19 November 2026. Telegraphic, telephonic, telex, facsimile, e-mailed, or late bids will not be accepted. Bids will be opened in public immediately after the closing date at the Finance Division Boardroom. For enquiries, contact Mr. Nhlanhla Mbokazi at 023-541-1036 or nhlanhla@pamun.gov.za.

Related opportunity: SA Tourism Seeks Digital Platform Partner for 36 Months

Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal or the Prince Albert Municipality website:

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