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PPECB Seeks Lab Chemical Supplier for 3-Year Contract

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The Perishable Products Export Control Board (PPECB), a Schedule 3A public entity, has issued an open tender (RFP/LAB/CHEMICALS/2026/06R) for the supply and delivery of laboratory chemicals. This strategic three-year contract, with an option to renew for an additional two years based on service delivery, aims to ensure the PPECB laboratory in Centurion maintains a consistent, high-quality supply of essential chemical reagents to support South Africa’s cold chain management and perishable product export mandates.

Scope of Supply and Delivery

The successful bidder will be responsible for the reliable provisioning of laboratory chemicals under strict quality and safety parameters. Key operational deliverables include:

  • Supply and delivery of specified laboratory chemicals to the PPECB Laboratory in Centurion, Gauteng.
  • Adherence to a maximum delivery lead time of three to five working days from the receipt of an official Purchase Order.
  • Guaranteeing that all delivered products have a minimum of 75 percent of their stated shelf life remaining, or at least 12 months before expiry, whichever is greater.
  • Maintaining fixed pricing for a period of 12 months, inclusive of VAT, packaging, transport, handling, and insurance.
  • Strict compliance with South African legislation regarding the manufacture, repackaging, labelling, storage, handling, and transportation of hazardous chemicals.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a comprehensive documentation package. Essential submissions include:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
  • A valid company copy of an ISO 9001:2015 Quality Management System certification, or an equivalent recognised quality management certification.
  • At least three contactable written reference letters on client letterheads, not older than three years, confirming the on-time and in-full delivery of laboratory chemicals.

Evaluation and Functional Threshold

Proposals will undergo a rigorous multi-stage evaluation process. Bidders must first achieve a minimum functional threshold of 110 points out of a possible 137 points. Scoring is allocated based on lead time capability, quality certification, client references, and confirmation of fixed pricing and delivery inclusion. Bidders who meet the functional threshold will advance to the price and preference evaluation stage, followed by a mandatory sample testing phase for shortlisted candidates. Failure to provide compliant samples will result in disqualification.

Submission Guidelines

There will be no briefing session for this procurement. Bidders must adhere to a strict dual-format submission process:

  • A hard copy submission, carefully parcelled and sealed, must be delivered to the designated PPECB Tender Box in the main reception area at the PPECB Head Office, Centurion Close Block B, 119 Gerhard Street, Centurion, Pretoria, 0157.
  • An unencrypted electronic copy must be submitted online via Microsoft OneDrive and shared with PortiaJ@ppecb.com and ppecb-procurement@ppecb.com.
    The strict closing time is 11:00 on Wednesday, 09 December 2026. Late, incomplete, or incorrectly formatted submissions will not be considered. For enquiries, contact Portia Jonginyanga at 021-930-1154 or PortiaJ@ppecb.com.

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Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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