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Dawid Kruiper Municipality Seeks Google Workspace Licence Supplier

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The Dawid Kruiper Local Municipality in the Northern Cape has issued an open tender (TN053/2026) for the supply and delivery of Google Workspace licences. This strategic procurement initiative aims to modernize the municipality’s digital infrastructure, ensuring that municipal staff have access to reliable, secure, and collaborative cloud-based productivity tools to enhance operational efficiency and service delivery.

Scope of Supply

The successful bidder will be responsible for provisioning and activating the required software licences, alongside necessary user training. Key deliverables include:

  • Supply of 275 Google Workspace Business Starter licences.
  • Supply of 125 Google Workspace Business Standard licences.
  • Activation and delivery of licences on or before the expiry of the municipality’s current licences, ensuring a seamless transition.
  • Licence validity covering a 12-month period from 1 January 2027 to 31 December 2027.
  • Comprehensive training for municipal staff on the effective use of the Google Workspace environment, with all training costs included in the total bid price.

Mandatory Compliance Requirements

To be considered responsive, bidders must meet strict pre-qualification criteria and submit a complete documentation package. Essential submissions include:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • Proof of a valid municipal account or a valid lease agreement to confirm locality.
  • A valid Google Partner Certificate. Bidders who fail to provide this certificate will be deemed non-responsive and immediately disqualified.
  • All prices quoted must be firm, inclusive of VAT, and clearly broken down per licence type.

Evaluation Criteria

Proposals will be evaluated in strict accordance with the Preferential Procurement Policy Framework Act and the municipality’s Supply Chain Management Policy. The adjudication process will utilize the applicable preference point system (80/20 or 90/10), allocating the majority of points for price competitiveness. The remaining points will be awarded for specific goals, including locality preferences for businesses operating within the boundaries of the Republic of South Africa.

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Submission Guidelines

There will be no briefing session for this procurement. Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (TN053/2026) and the description “Supply and Delivery of Google Workspace Licences”.

The sealed envelope must be deposited in the official municipal tender box located at the Civic Centre, Mutual Street, Upington, 8800. The strict closing time is 14:00 on Friday, 20 November 2026. Late, faxed, couriered, or emailed submissions will not be accepted under any circumstances. For technical or procedural enquiries, contact Vincent Newman at 054-338-7035 or vincent.newman@dkm.gov.za.

Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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