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Council for Medical Schemes Seeks Network Switch Upgrade

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The Council for Medical Schemes (CMS) has issued a formal Request for Quotation (RFQ/CMS/ITT/04/10/26) for the appointment of a specialized service provider to manage a critical network infrastructure upgrade. This strategic procurement initiative aims to ensure the seamless removal of existing network switches and the supply, installation, configuration, and commissioning of new, high-performance network switches at the CMS headquarters in Gauteng.

Scope of Work

The successful bidder will be responsible for the end-to-end execution of the network upgrade, ensuring minimal disruption to CMS operations. Key deliverables include:

  • Safe removal and disposal of current network switches.
  • Supply and delivery of new enterprise core/aggregation switches and enterprise access switches (48 × 1G PoE+ with 4 × 10G SFP+ uplinks).
  • Provision of all necessary optics, direct-attach cables, accessories, and a centralised network management platform.
  • Implementation services, including the meticulous migration of current switch configurations to the new hardware.
  • Provision of 36 months of OEM technical support, software entitlements, and 24/7/365 support and maintenance services with a 4-hour on-site response time.

Compulsory Briefing Session

Attendance at the briefing session and site inspection is strictly mandatory. This session is critical for bidders to conduct a full assessment of switch locations, rack space, power circuits, fibre types, patching, and existing optics. The session is scheduled for Friday, 06 November 2026, at 11:00. It will be held at the CMS Offices, Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157. Failure to attend will result in immediate disqualification.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a comprehensive and compliant documentation package. Essential submissions include:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid B-BBEE certificate or sworn affidavit.
  • Two (2) testimonial letters on official client letterhead, specifically referencing the successful implementation or installation of network switches equipment, including client contact details and a brief description of services rendered.

Evaluation Criteria

Proposals will be evaluated in strict accordance with the CMS Supply Chain Management policy and the Preferential Procurement Regulations. The adjudication process utilizes the 80/20 preference point system:

  • Price: 80 points allocated to the most competitive and compliant pricing.
  • Specific Goals: 20 points allocated for transformation objectives, including B-BBEE status level, ownership by black people, women, youth, and people with disabilities.

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Bidders must ensure all documentation is complete, signed, and submitted in accordance with the instructions detailed in the RFQ pack. The strict closing time for submissions is 00:00 (Midnight) on Friday, 13 November 2026. Late, incomplete, or incorrectly formatted submissions will not be considered. For technical or procedural enquiries, contact Bokamoso Legong at 012-431-0500 or b.legong@medicalschemes.co.za.

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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