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Emakhazeni Municipality Requests Advertising Agency Panel

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The Emakhazeni Local Municipality in Mpumalanga has issued an open tender (ELM 26-27/10/04) for the appointment of a panel of advertising agencies for a period of thirty-six (36) months. This strategic procurement initiative aims to secure professional, reliable, and compliant marketing and advertising services to effectively communicate municipal programs, public notices, and community development initiatives to the residents of eMakhazeni.

Scope of Services

The successful service provider(s) will be responsible for a comprehensive range of advertising and promotional activities on an as-and-when-needed basis. Key deliverables include:

  • Creation of artwork, layouts, designs, proofs, copy, and promotional materials aligned with the municipality’s approved corporate identity and branding guidelines.
  • Submission of proofs for all advertisements, notices, and promotional articles within 24 hours of receiving a request.
  • Securing written approval and an official purchase order from the municipality prior to any publication or media placement.
  • Accommodating urgent publication requests and acknowledging all municipal instructions within one working day.
  • Transferring exclusive ownership of all produced materials to the Emakhazeni Local Municipality upon payment, prohibiting unauthorized reproduction or distribution.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a complete and fully compliant documentation package. Essential submissions include:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid B-BBEE certificate or sworn affidavit.
  • Certified company registration documents (e.g., CK, Certificate of Incorporation) and copies of directors’ ID documents.
  • A signed declaration confirming that no undisputed municipal accounts are overdue by more than 30 days.
  • A completed Certificate of Independent Bid Determination (MBD 9) and Declaration of Interest (MBD 4).

Evaluation Criteria

Proposals will be evaluated in strict accordance with the Emakhazeni Local Municipality’s Supply Chain Management Policy and the Preferential Procurement Regulations. The process involves a two-stage evaluation:

  • Functionality Assessment: Bidders must achieve a minimum threshold of 70% based on company experience, resource capacity, and technical methodology.
  • Price and Preference: Qualifying bids will be adjudicated using the 80/20 preference point system, allocating 80 points for price competitiveness and 20 points for specific transformation goals, including B-BBEE contribution and local enterprise development.

Related opportunity: MISA Seeks Branding Provider for Eastern Seaboard

Submission Guidelines

There will be no briefing session or site meeting for this procurement. Fully completed tender documents must be written in indelible black ink, sealed in an envelope, and clearly endorsed with the project number (ELM 26-27/10/04) and description. Envelopes must be deposited in the official Tender Box at the Supply Chain Management Office, Emakhazeni Local Municipality, 25 Scheepers Street, Belfast, 1100. The strict closing time is 12:00 on Tuesday, 24 November 2026. Telegraphic, telephonic, faxed, emailed, or late tenders will not be accepted. Bids must remain valid for 90 days from the closing date. For technical enquiries, contact Mr. Meshack Mashilo at 013-253-7603 or Meshack.mashilo@emakhazeni.gov.za.

Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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