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Moqhaka Municipality 3-Year Stationery Supply Panel Tender

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The Moqhaka Local Municipality in the Free State has issued an open tender (1/2/003/2026-27) to appoint a panel of service providers for the supply and delivery of stationery. This strategic three-year contract, operating on an as-and-when-required basis, is designed to ensure the municipality has reliable, cost-effective access to essential office supplies to support its daily administrative and operational functions.

Scope of Supply and Pricing

The appointed service providers will be responsible for the consistent provisioning of a wide range of stationery and office consumables. Key operational parameters include:

  • Timely delivery of goods to designated municipal departments upon receipt of official purchase orders.
  • Fixed pricing for the first twelve (12) months of the contract to ensure budget certainty.
  • Price escalation from the second year onwards, strictly governed by the terms outlined in the Service Level Agreement (SLA).
  • Maintenance of adequate stock levels to fulfill urgent municipal requirements without delay.

Special Conditions and Evaluation

In line with the municipality’s Preferential Procurement Policy, this tender heavily favors local economic development. The evaluation will utilize the 80/20 preference point system. While 80 points are allocated for price, the remaining 20 points for specific goals are strictly divided as follows:

  • 10 points for suppliers residing within the boundaries of the Moqhaka Local Municipality.
  • 10 points for the bidder’s B-BBEE status level of contribution.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:

  • A valid Central Supplier Database (CSD) registration report with an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid B-BBEE certificate or sworn affidavit.
  • Fully completed Standard Bidding Documents (SBD forms) as stipulated in the tender document.

Submission Guidelines

There will be no briefing session for this procurement. Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (1/2/003/2026-27) and the description “Panel of Service Providers for Supply & Delivery of Stationery”. Envelopes must be deposited in the designated bid box at the Moqhaka Local Municipality offices, 66 Hill Street, Central, Kroonstad, 9499. The strict closing time is 12:00 on Tuesday, 17 November 2026. Late, faxed, or emailed submissions will not be accepted. For technical enquiries, contact Mr. D Mathebula at 056-216-9254 or dumezwenim@moqhaka.gov.za.

Related opportunity: PRASA Seeks Stationery Supplier for a 36-Month Gauteng Contract

Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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