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GCIS Seeks to Establish Panel of Marketing Agencies for 3 Years

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The Government Communications and Information Systems (GCIS) invites qualified marketing agencies to submit bids for the establishment of a panel of service providers. This strategic three-year contract aims to enhance the visibility, branding, and public engagement of government services, products, and platforms across South Africa.

Scope of Services

The scope of work consists of three main categories that agencies must be capable of delivering.

Branding:

  • Production and delivery of branded apparel, banners, promotional gifts, exhibition items, outdoor branding, and erecting and dismantling all branded installations
  • Delivery of marketing collateral to GCIS offices across the country

Events Management:

  • End-to-end coordination of activations, conferences, summits, award ceremonies, and hybrid events
  • Venue booking, décor, audio-visual services, talent and influencer acquisition
  • Public Relations (PR) and publicity strategy development and execution
  • Sponsorship identification and negotiation
  • Provision of mobile stage trucks and LED backpack screens for activations

Digital and Social Media Support:

  • Ad-hoc digital campaign management and social media boosting
  • Audience targeting aligned with the Government Segmentation Model (GSM)

Compulsory Briefing Session

Attendance at the clarification meeting is strictly mandatory. Failure to attend and sign the register will result in immediate disqualification.

  • Date: Friday, 11 September 2026
  • Time: 10:00
  • Venue: Tshedimosetso House, C/O Francis Baard and Festival Streets, Hatfield, Pretoria, 0002

Key Dates and Deadlines

  • Date Published: Monday, 7 September 2026
  • Closing Date: Wednesday, 30 September 2026 at 11:00
  • Contract Duration: 36 months

Mandatory Documents

  • SBD 1 (Invitation to Bid)
  • SBD 4 (Bidder’s Disclosure)
  • SBD 6.1 (Preference Points Claim Form)
  • General Conditions of Contract (initialed on every page)
  • CSD registration proof (MAAA number or CSD report)
  • Valid tax compliance status PIN

Evaluation Criteria

The evaluation follows a two-phase process:

Gate 0 – Pre-Qualification: Bidders must submit all mandatory documents to meet the qualification criteria. Failure to submit required documents will result in disqualification.

Gate 1 – Functionality Evaluation: Bidders who score 65% or more on functionality will form part of the panel. The technical evaluation criteria include relevant experience (10 points), capacity to deliver (10 points), and a detailed case study (50 points covering event planning, project management, PR strategy, digital execution, and sponsorship sourcing).

Mandatory Requirements

Bidders must demonstrate a minimum of five years of marketing experience. Proposals must include a detailed case study of a large-scale event (minimum 1,000 attendees) executed within the past 48 months. All standard bidding documents (SBD forms), a valid Central Supplier Database (CSD) report, and a B-BBEE certificate are required.

Related opportunity: NEF Seeks Proposals for Head Office Furniture and Fittings

Download Tender Documents

For procedural enquiries, contact Lebogang Molayi at 012-473-0143 or Lebogangm@gcis.gov.za. Download the complete tender documentation here:

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