Enterprise iLembe Economic Development Agency has issued Request for Proposal T03-2027 for the establishment of an events management panel of service providers. This strategic 36-month contract targets qualified event management agencies to coordinate and execute diverse enterprise events on an as-and-when-required basis in KwaZulu-Natal.
Scope of Works and Event Categories
The appointed panel will be responsible for a comprehensive range of events that support the agency’s mandate of driving economic growth and promoting the iLembe District as a prime investment and tourism destination . The scope includes:
- Business and Investment Events: Investment roundtables, business expos, networking forums, site visits, and B2B sessions.
- Tourism Events: Destination marketing activations, tourism expos, and community tourism awareness events.
- Public and Strategic Events: Stakeholder consultations, official launches, award ceremonies, and celebratory events.
Service providers will be responsible for full event logistics, including conceptualization, theme development, AV and staging, décor and branding, guest management, health and safety compliance, and post-event reporting.
Mandatory Documents and Compliance Requirements
All proposals must be bound or stapled securely and include:
- Completed and signed MBD forms (1, 4, 8, and 9)
- Proof of Central Supplier Database (CSD) registration
- Valid Tax Compliance Status (TCS) Pin Number
- Valid B-BBEE Verification Certificate or Affidavit
- CIPC business registration documents
- Bank confirmation letter
- Power of Attorney/Signing authority (if applicable)
Please note that no awards will be made to bidders who are in the service of the state.
Functionality Evaluation: Experience, Qualifications, and Local Impact
Proposals will be evaluated in terms of the agency’s Supply Chain Management Policy, with a minimum 60-point threshold on functionality. The evaluation criteria include:
- Relevant Experience and Track Record: 30 points for reference letters or completion certificates demonstrating proven experience in events management.
- Key Personnel Qualifications and Experience: 20 points for CVs and certified copies of qualifications relevant to events management or project management.
- Local Economic Participation/Empowerment Plan: 20 points for demonstrating how services will directly contribute to the local economy of the iLembe District.
- Quality of Proposal, Approach and Methodology: 30 points for a proposal that clearly demonstrates understanding of the Terms of Reference and a practical approach to achieving results.
Strict Physical Submission Protocols
In alignment with Enterprise iLembe’s procurement policies, all proposals must be submitted in sealed envelopes clearly marked with the tender number and description. Bids must be hand-delivered and deposited in the official tender box. Emailed, faxed, or late submissions will be summarily disqualified.
Key Dates and Enquiries
No briefing session is scheduled for this tender.
- Closing Date: Tuesday, 22 September 2026
- Closing Time: 11:00
- Venue: Sangweni Tourism Centre, Cnr Link Road & Ballito Drive, Ballito, 4420
- Contact: Ms SF Ngcobo (sithembile@enterpriseilembe.co.za | 032-946-1256)
Document Access and Downloads
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