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City of Cape Town 3-Year Printer and Cartridges Supply Tender

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The City of Cape Town has issued a Request for Proposal (291G/2025/26) for the supply and delivery of printer cartridges and consumables on an ad hoc basis. This strategic procurement initiative targets capable ICT and stationery suppliers to ensure municipal departments maintain uninterrupted access to essential printing materials across the Western Cape.

Scope of Supply and Ad Hoc Delivery

The appointed service provider will supply a comprehensive range of printer cartridges, toners, and related consumables. Deliveries will be executed on an ad hoc basis, requiring the supplier to maintain agile stock levels and ensure rapid turnaround times to meet the fluctuating operational demands of various City departments.

Non-Compulsory Virtual Briefing Session

A clarification meeting will be hosted via Microsoft Teams to assist prospective bidders with technical and procedural queries. While highly recommended, attendance is not mandatory.

  • Date: Friday, 17 July 2026
  • Time: 11:00
  • Platform: MS Teams (Meeting ID: 320 377 007 051 350 | Passcode: hE7mj7mC)

Required Documents

Bidders must submit the following documents with their proposals:

  • Completed Details of Tenderer (Section C.1)
  • Certificate of Authority for Partnerships/Joint Ventures/Consortiums (Schedule F.2)
  • Declaration for Procurement above R10 million (Schedule F.3) – if applicable
  • Preference Points Claim Form (Schedule F.4)
  • Declaration of Interest – State Employees (Schedule F.5)
  • Conflict of Interest Declaration (Schedule F.6)
  • Declaration of Tenderer’s Past Supply Chain Management Practices (Schedule F.7)
  • Authorisation for Deduction of Outstanding Amounts Owed to the CCT (Schedule F.8)
  • Certificate of Independent Tender Determination (Schedule F.9)
  • Proposed Deviations and Qualifications (Schedule F.10)
  • List of Other Documents Attached (Schedule F.11)
  • Record of Addenda to Tender Documents (Schedule F.12)
  • Information to Be Provided With the Tender (Schedule F.13)
  • Company Experience (Schedule F.13A)
  • Contract/Supplier Performance Letter (Schedule F.13B)

Mandatory Compliance and Evaluation

Bidders must ensure full administrative compliance, including valid Central Supplier Database (CSD) registration and tax clearance. Proposals will be evaluated in accordance with the City’s Supply Chain Management policies, utilizing the preferential procurement framework to promote local economic development and transformation.

Related opportunity: PRASA Seeks Supplier for Promotional Material in Eastern Cape

Submission Guidelines and Deadlines

Completed tender documents must be submitted physically in a sealed envelope to the designated bid box. Emailed or late submissions will not be accepted.

  • Closing Date: Thursday, 30 July 2026
  • Closing Time: 10:00
  • Venue: Tender Box, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, 8001

Enquiries and Document Access

For supply chain queries, contact the Finance Tenders office at Finance.Tenders@capetown.gov.za. Download 291G/2025/26 Supply and Delivery of Printer Cartridges

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