Gert Sibande District Municipality (GSDM) invites bids (GSDM 70/2025) to establish a panel of service providers for the provision of executive security services. This strategic 36-month contract ensures the safety and protection of municipal office bearers and key officials across the Mpumalanga district.
Scope of Services and VIP Protection
The appointed panel will provide 24-hour executive security and VIP protection. The mandate covers principals including the Executive Mayor, Deputy Mayor, Speaker, and Chief Whip. Service providers must deploy a minimum of two qualified bodyguards per shift for each designated principal, operating on a structured two-shift system to guarantee continuous coverage.
Mandatory Compliance and Functionality
Bidders must be registered on the Central Supplier Database (CSD). Proposals will undergo a strict functionality evaluation with a minimum threshold of 50 points. Scoring heavily weights SAPS firearms accreditation (20 points), the number of valid firearms and licenses (25 points), and PSIRA registration (15 points).
Required Documents for Submission
Bidders must submit a comprehensive set of mandatory documents, including:
- PSIRA Registration Certificate (Compulsory)
- SAPS Firearms Accreditation Certificate (Compulsory)
- Directors’ PSIRA Registration Certificates
- Form A: Declaration of Bidder’s Past Supply Chain Management Practices
- Form B: Declaration of Interest
- Form C: Authority of Signatory (with board resolution)
- Form D: SARS Declaration of Good Standing (TCS PIN and CSD Report)
- Form E: Financial References / Bank Details (letter from bank)
- Form F: Municipal Utility Account (not older than 3 months)
- Form G: Preference Schedule (with BBBEE Certificate or Sworn Affidavit)
- Form I: Certificate of Independent Bidder Determination
- Form K: Record of Addenda to Tender Documents
- Form L: Pricing Schedule / Bill of Quantities
- Form M: Form of Offer and Acceptance
- Company registration documents (CIPC, ID copies, shareholders register)
- Joint Venture Agreement (if applicable)
Compulsory Virtual Briefing Session
Attendance at the mandatory pre-bid clarification meeting is strictly required. Bidders must join the virtual session to understand the deployment ratios and reporting requirements.
- Date: Wednesday, 01 July 2026
- Time: 10:00
- Platform: Microsoft Teams (Link: https://teams.microsoft.com/meet/345677330399319?p=G0AZZANmUh2uW3Bmuc)
Related opportunity: LEDET Seeks Physical Security Service Provider for 36-Month Contract
Submission Guidelines and Evaluation
Sealed bid documents must be deposited in the GSDM tender box. The tender utilizes an 80/20 preferential procurement system, balancing competitive pricing with GSDM-specific transformation goals.
- Closing Date: Wednesday, 15 July 2026
- Closing Time: 12:00
- Venue: Crn. Joubert and Oosthuise Street, Ermelo, 2350
Enquiries and Document Access
For technical and SCM enquiries, contact Mr. MZC Khayiyana at records@gsibande.gov.za or 017-801-7114. Download the complete tender specification: Download GSDM 70/2025 Executive Security Tender
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