Dawid Kruiper Local Municipality invites qualified suppliers to submit bids for the supply and delivery of photocopy paper under tender reference TN020/2026. This three-year contract, running from 1 July 2026 to 30 June 2029, supports municipal administrative operations across Upington and surrounding areas in the Northern Cape. Bids close strictly at 14:00 on Friday, 05 June 2026.
Product Specifications and Requirements
Suppliers must quote for A4 photocopy paper meeting precise standards:
- Size: 210 x 297mm
- Weight: 80g/m²
- Pack quantity: 500 sheets per pack
- Whiteness: 160CIE white sheets
- All prices must include VAT and delivery costs to municipal stores
Pricing Structure and Contract Terms
Bidders must submit firm pricing for year one, with a permitted annual escalation of 6% applicable from 1 July each subsequent year. Payments will be processed only after verified delivery. The municipality reserves the right not to accept the lowest bid and may partially award contracts based on value and compliance.
Submission Guidelines and Delivery
Sealed bids marked “TN020/2026: SUPPLY AND DELIVERY OF PHOTOCOPY PAPER TO DAWID KRUIPER MUNICIPALITY” must be deposited in the municipal tender box at the Civic Centre, Mutual Street, Upington, 8800. Electronic, faxed, or late submissions will not be considered. Delivery will be to Dawid Kruiper Municipality Stores, 3-5 Vooruit Street, Upington, within two weeks of order placement.
Evaluation and Compliance Framework
- The bid document must be completed and returned without any alteration, modification, deletion, editing, or formatting – any incomplete, altered, or edited document will not be considered
- Bids per fax or email will not be accepted – only the original signed document will be accepted
- The lowest or only bid will not necessarily be accepted
- The following forms must be completed: Summary of items and bid price, MBD 1, MBD 4, MBD 6.1, MBD 7.1, MBD 8, and MBD 9
- Bidders must be registered on National Treasury’s Central Supplier Database (CSD) and proof must be submitted
Related opportunity: Sedibeng TVET College 36-Month Photocopying Paper Tender
Enquiries and Documentation Access
No compulsory briefing session is scheduled. Technical or procedural enquiries may be directed to Michael van Kradenburg at michael.vankradenburg@dkm.gov.za or 054-338-7061. The complete tender document is available for download: TN020-2026 Photocopy Paper Tender
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