The Mbombela Local Municipality invites qualified event management service providers to submit quotations for coordinating the Mayoral Imbizo at Matsulu in the Southern Region. This Request for Quotation (COM45/2026) seeks a professional partner to deliver comprehensive event services, including catering, decoration, audio-visual support, and transport logistics for community engagement initiatives.
Tender Overview and Key Details
This procurement opportunity targets experienced service providers capable of managing large-scale public events. The Mayoral Imbizo aims to strengthen community dialogue and service delivery outreach in Matsulu. Successful bidders will coordinate services for approximately 350 attendees, ensuring seamless execution aligned with municipal standards and community expectations.
Scope of Services Required
- Catering services for general public and VIP guests, including meals and beverages
- Professional audio system setup with technical support staff
- Event decoration including tables, tablecloths, and podium arrangements
- Transport coordination for ward committee members and stakeholders across three wards
- Loud-hailing services for community mobilisation the evening prior to the event
Submission Requirements and Compliance
Bidders must submit sealed proposals to the tender box at Mbombela Civic Centre, 1 Nel Street, Sonheuwel, by 11:00 on 24 April 2026. Mandatory documentation includes a valid Tax Compliance Status, CSD registration report, B-BBEE certificate or sworn affidavit, and completed municipal bidding forms (SBD 1, 4, 6.1, 8, and 9).
Compulsory Briefing and Enquiries
Attendance at the compulsory briefing session is mandatory for all prospective bidders. Technical enquiries may be directed to Noluthando Mashaba at noluthando.mashaba@mbombela.gov.za or 013-759-9414. Bidders are advised to review all special conditions outlined in the tender documentation before submission.
Evaluation and Award Process
Quotations will be evaluated using the 80/20 preferential procurement system, with 80 points allocated for price and 20 points for specific goals including black ownership, women participation, youth involvement, and local enterprise development. The municipality reserves the right to accept or reject any quotation and is not bound to appoint the lowest bidder.
Related opportunity: Amajuba Catering Tender: IDP Roadshows for 800 People
Download Tender Documents
- COM45-2026 EVENT MANAGEMENT FOR MAYORAL IMBIZO AT MATSULU.pdf
- COM45-2026 EVENT MANAGEMENT FOR MAYORAL IMBIZO AT MATSULU – advert.pdf
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