Xhariep District Municipality invites qualified stationery suppliers to submit quotations for the supply and delivery of office stationery to support municipal operations across the Free State. This Request for Quotation targets established suppliers capable of delivering quality administrative supplies that enhance service delivery efficiency in Trompsburg and surrounding areas.
Product Specifications and Requirements
Bidders must supply stationery items meeting municipal specifications as detailed in the tender documentation. Key requirements include:
- Firm pricing inclusive of VAT, valid for 90 days from closing date
- Delivery to 20 Louw Street, Trompsburg, 9913 within agreed lead times
- All items must be new, unused, and sourced from reputable manufacturers
- Quotations must be submitted on official company letterhead with clear itemisation
Eligibility and Submission Criteria
Prospective bidders must demonstrate:
- Valid registration on the National Treasury Central Supplier Database (CSD)
- Valid SARS Tax Compliance Status PIN printout
- Completed and signed MBD4 and MBD6.1 forms as attached to the tender
- B-BBEE verification certificate or sworn affidavit for preference point allocation
- Proof of locality within Xhariep District for specific goals scoring
Pricing and Evaluation Framework
Quotations will be evaluated using the 80/20 preference point system:
- 80 points allocated for price competitiveness
- 20 points allocated for specific goals: locality within Xhariep and black ownership criteria
- All prices must be firm, quoted in South African Rand, and inclusive of VAT and delivery costs
Key Dates and Contact Details
- Tender Published: Friday, 10 April 2026
- Closing Date: Thursday, 16 April 2026 at 12:00
- Submission Address: Supply Chain Management Office, Xhariep District Municipality, 20 Louw Street, Trompsburg, 9913
- No compulsory briefing session is scheduled
For enquiries, contact Thandeka Tshabalala at tshabalalat@xhariep.gov.za or 066-416-3298.
Related opportunity: Vhembe Stationery Tender: 36-Month Panel of Suppliers
Document Access and Submission
Tender Documents Links
- RFQ Stationery Main Document (PDF)
- MBD 6.1 Preference Points Form (PDF)
- Stationery Specifications Schedule (PDF)
- MBD4 Declaration of Interest Form (PDF)
Submission Guidelines Quotations may be emailed to tshabalalat@xhariep.gov.za or hand-delivered to the Supply Chain Management office. Submissions must include all completed SBD forms and supporting documentation. Late, faxed, or incomplete submissions will not be considered. Xhariep District Municipality reserves the right to accept or reject any quotation and is not bound to appoint the lowest-priced bidder.
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