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DWS Seeks 12-Month Stationery Supply for Midmar Dam

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The Department of Water and Sanitation (DWS) has issued Request for Quotation WTE-2554ES for the supply and delivery of various stationery items to Midmar Dam for a twelve-month contract period. This procurement opportunity targets qualified office supply providers capable of meeting the operational needs of this critical water infrastructure facility in Howick, KwaZulu-Natal.

Tender Overview and Contract Scope

The RFQ seeks a reliable partner to supply stationery on an as-required basis through purchase orders over a 12-month term. Key contract parameters include:

  • Maximum contract value not exceeding R500,000.00 inclusive of VAT
  • Payment for actual quantities ordered via official purchase orders
  • Delivery to Midmar Dam Wall, Howick, 3290
  • Firm pricing valid for 120 days from closing date

Stationery Items and Specifications

Bidders must quote for 117 specified items across multiple categories:

  • Filing solutions: Lever arch files, quotation folders, document folders, file dividers
  • Desk accessories: Binder clips, paper clips, staplers, staple removers, perforators
  • Writing instruments: Ball pens, gel pens, highlighters, whiteboard markers, pencils
  • Paper products: A4 photocopy paper, notebooks, exam pads, memo notes, Post-it notes
  • Consumables: Correction fluid, adhesives, tapes, cleaning wipes, batteries
  • Technology accessories: Flash drives, surge protectors, mouse pads, laptop cleaning kits

Mandatory Compliance Requirements

Proposals will be disqualified without:

  • Fully completed and signed SBD 3.1 Pricing Schedule with firm prices
  • Minimum two contactable reference letters for stationery supply contracts completed within the past 24 months
  • Valid Central Supplier Database (CSD) registration with MAAA number
  • Tax Compliance Status PIN or printed TCS certificate
  • Certified CIPC registration documents and director ID copies
  • Valid B-BBEE certificate or sworn affidavit for preference point claims

Evaluation and Preference Point System

Quotations will be assessed using the 80/20 preference point system:

  • 80 points allocated for price competitiveness (lowest acceptable bid scores maximum)
  • 20 points for specific goals including women ownership (5), disability ownership (5), youth ownership (5), KwaZulu-Natal business location (2), and B-BBEE Level 1-2 for QSE/EME (3)

Submission Guidelines and Deadlines

Quotations must be sealed and deposited in the bid box at the Security Guard Hut, R103-Tweedie Road, Howick, 3290 by 11:00 on Thursday, 09 April 2026. Late submissions will not be considered. All documents must be initialled per page and signed by an authorised representative.

Related opportunity: DFFE Urgently Seeks Cleaning Material for Marion Island Voyage

Contact Information and Document Access

For technical enquiries, contact Verosha Bridglall at 033-239-1225 or BRIDGLALLV@DWS.GOV.ZA. For procurement procedures, contact G Lamprecht at 033-239-1309 or LAMPRECHTG@DWS.GOV.ZA. Download the full tender document: WTE-2554ES Stationery RFQ

DWS reserves the right not to appoint any service provider. Payment will be processed within 30 days of valid invoice approval per PFMA regulations.

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