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City of Mbombela Seeks 3-Year Traffic Uniform Supply Contract

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Mbombela Local Municipality has issued Request for Bid COM12/2026 for the appointment of a service provider to supply and deliver traffic uniforms on an ad-hoc basis over a 36-month contract period. This strategic procurement targets qualified uniform manufacturers and suppliers capable of meeting stringent quality standards for municipal traffic officers across Mpumalanga.

Tender Overview and Contract Duration

The contract operates on an ad-hoc basis, meaning orders will be issued via purchase orders as needed throughout the three-year term. The successful bidder must maintain firm pricing for the entire contract duration and ensure consistent product availability to support the City’s traffic enforcement operations.

Uniform Specifications and Product Range

Bidders must quote for a comprehensive uniform portfolio including:

  • Senior officer dress caps with gold lurex leaf embellishments
  • Combat caps with City of Mbombela Traffic embroidered badges
  • Moulded epaulettes and georgettes denoting rank insignia
  • Pantera and combat shirts in biscuit and bronze fabrics
  • Traffic bronze trousers compliant with SABS 985/1979 standards
  • SABS-approved Parabellum shoes and combat boots
  • High-visibility rain jackets with reflective taping
  • Accessories: lanyards, ties, handcuffs, batons, torches, and gloves

Functionality and Technical Evaluation

Proposals undergo rigorous technical assessment with a minimum 90% threshold required to advance. Evaluation criteria include:

  • Company experience: Certified purchase orders and reference letters for similar uniform supply projects
  • Project manager qualifications: CV, certified credentials, and relevant experience
  • Financial reference: Bank rating based on creditworthiness above R5 million
  • Vehicle availability: Proof of LDV ownership or lease arrangements for delivery

Mandatory Compliance Documentation

Bidders must submit the following to avoid disqualification:

  • Valid Tax Compliance Status certificate or SARS PIN
  • Full Central Supplier Database (CSD) registration report (not older than 30 days)
  • Certified B-BBEE certificate or sworn affidavit for EME/QSE status
  • Latest municipal rates and taxes statements for business and all directors
  • Certified company registration documents and director ID copies
  • Physical samples of all uniform items labelled with company name

Pricing and Preference Point System

The 80/20 preference point system applies: 80 points for price competitiveness and 20 points for specific goals including black ownership, women ownership, youth participation, disability inclusion, local enterprise location, and B-BBEE status levels. All prices must be firm, VAT-inclusive, and quoted in South African Rand.

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Submission Guidelines and Document Access

Bids must be deposited in the tender box at Mbombela Civic Centre, 1 Nel Street, Sonheuwel, Mbombela, 1200 by 11:00 on Friday, 17 April 2026. For enquiries, contact Thaba Ndou at 013-759-2133 or thaba.ndou@mbombela.gov.za. Download tender documentation:

Mbombela reserves the right to reject any bid and not appoint a service provider. Payment will be processed within 30 days of valid invoice approval per MFMA regulations

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