The Passenger Rail Agency of South Africa (PRASA) has issued a Request for Quotation (RFQ) under reference number ECR/F/01/03/2026 for the supply and delivery of cleaning chemicals and cleaning tools to support operations across its Eastern Cape Region, with primary delivery to the East London Train Station. This essential procurement ensures that PRASA facilities maintain high standards of hygiene, safety, and passenger comfort in line with national public transport protocols.
Overview of the PRASA Eastern Cape Cleaning Supplies RFQ
Published on 5 March 2026, this RFQ invites compliant and registered suppliers to provide a comprehensive range of cleaning consumables and equipment for use in stations, depots, and administrative offices. The contract is critical to PRASA’s ongoing facility management strategy and reflects its commitment to operational excellence and public health compliance.
Scope of Supply: Chemicals, Tools, and Delivery Requirements
The scope includes, but is not limited to:
- Cleaning chemicals: Floor cleaners, glass cleaners, degreasers, disinfectants, toilet bowl cleaners, and hand soaps
- Cleaning tools: Mops, buckets, brooms, dustpans, scrubbing brushes, squeegees, and microfiber cloths
- Safety gear: Gloves, aprons, and eye protection for handling hazardous substances
All products must be SABS-compliant, properly labelled, and accompanied by Material Safety Data Sheets (MSDS) where applicable. Deliveries must be made to PRASA Crescent, No. 8 Station Road, East London Train Station, 5200, as required throughout the contract period.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 12:00 PM on Friday, 13 March 2026 via email to lmtyala@prasa.com. Late, incomplete, or non-compliant submissions will not be considered.
For inquiries:
- Ms. Luleka Mtyala – 043 700 2169 | lmtyala@prasa.com
There is no compulsory briefing session. All correspondence must include the RFQ number in the subject line.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit (EME/QSE acceptable)
- Fully completed Standard Bidding Documents (SBDs), including SBD 4 (Declaration of Interest)
- Three verifiable client references for similar supply contracts within the last 24 months
- Quotation on official company letterhead, signed and dated
All pricing must be firm, inclusive of VAT, and remain valid for 90 days from the closing date.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation from the CSD report and B-BBEE affidavit. Unverified claims receive zero points.
Related opportunity: JW Seeks Supplies of Consumables (Batteries, Paint, Cones)
How to Access and Submit the Tender Documents
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Submissions must be emailed exclusively to lmtyala@prasa.com with the subject line:
“RFQ ECR/F/01/03/2026 – [Your Company Name]”
Bidders are strongly encouraged to review all specifications, confirm product availability, and ensure full compliance before submission.
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