The KwaZulu-Natal Department of Public Works and Infrastructure – Head Office has issued a Request for Quotation (RFQ) under reference number ZNQ134/25/26 for the appointment of a service provider to supply and deliver goods and services in support of two linked initiatives: the Human Rights Day celebration and the completion of the Menzi High School Occupation Specific Skills (OSS) project in Pietermaritzburg. This time-sensitive procurement aims to ensure a dignified, well-coordinated public event while finalising critical infrastructure handover activities.
Overview of the KZN Human Rights Day & Menzi High School RFQ
Published on 6 March 2026, this RFQ invites compliant and experienced service providers to deliver integrated logistical, technical, and ceremonial support. The successful bidder will play a key role in marking South Africa’s constitutional values through a public commemoration while simultaneously facilitating the operational close-out of a major school infrastructure project—highlighting the province’s commitment to both civic engagement and educational development.
Scope of Work: Event Support and Project Finalisation
While the full scope is outlined in the tender annexures, the services are expected to include:
- Event logistics for the Human Rights Day commemoration (venue setup, seating, branding, sound, refreshments)
- Final handover coordination for the Menzi High School OSS project, including snagging resolution, documentation, and stakeholder engagement
- Provision of necessary equipment, materials, and personnel as required for both components
- Compliance with municipal bylaws, safety regulations, and public event protocols
Bidders must demonstrate capacity to manage both ceremonial and construction-related deliverables within a tight timeframe.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 11:00 AM on Thursday, 12 March 2026. Submissions must be hand-delivered in a sealed envelope, clearly marked with the RFQ number and description, and deposited at the KZN Department of Public Works Head Office, 191 Prince Alfred Road, Pietermaritzburg, 3201.
There is no compulsory briefing session. For inquiries:
- Mr. Sifiso Mncwabe (SCM) – 033 355 5577 | sifiso.mncwabe@kznworks.gov.za
- Ms. Bongiwe Nokwe (Technical) – 076 747 5096 | bongiwe.nokwe@kznworks.gov.za
Late, emailed, faxed, or couriered submissions will not be accepted.
Mandatory Documentation and Compliance Requirements
To be considered responsive, bidders must provide:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit
- Three verifiable client references for similar event or infrastructure completion projects
- Fully completed Standard Bidding Documents (SBDs) as issued
- Company profile demonstrating relevant experience
All documents must be submitted on the original tender forms—reproduced or altered templates will result in disqualification.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation. Unverified claims receive zero points.
The Department reserves the right to accept or reject any bid, split the award, or cancel the process without liability.
Related opportunity: FS Legislature Seeks 3-Year Event Management Services Provider
How to Access and Submit the Tender Documents
The complete tender package is available via the National Treasury’s eTenders portal through the following official links:
Bidders are strongly encouraged to review all specifications, confirm availability, and ensure full compliance before submission.
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