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Cape Winelands Seeks Promotional Materials Supplier

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The Cape Winelands District Municipality has issued an open Request for Bid under reference number T 2026/053 for the supply and delivery of branded promotional materials—including gazebos, tablecloths, flags, banners, and signage—for a period ending 30 June 2029. The contract supports the municipality’s public engagement, community events, conferences, and institutional branding across the Western Cape. Submissions must be hand-delivered by 11:00 on Friday, 20 March 2026, to the Municipal offices in Stellenbosch.

This is a strategic, multi-year opportunity for experienced suppliers of institutional branding and event marketing materials.

Scope of Work: High-Visibility Institutional Branding

The successful service provider will supply:

  • Branded gazebos (3m x 3m) with full-wrap printing
  • Tablecloths (1.8m x 70cm) with embroidered or printed logos
  • Flags, roll-up banners, pull-up stands, and directional signage
  • Promotional items such as branded pens, notepads, and lanyards (as ordered)

All items must feature the official Cape Winelands District Municipality logo, use durable, weather-resistant materials, and comply with municipal brand guidelines. Deliveries will be made on an “as and when required” basis via official purchase orders.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
  • Company profile and three (3) client references for similar public sector branding contracts
  • Proof of production capability (e.g., machinery, design team, or subcontractor agreements)

Incomplete or non-compliant submissions will be disqualified.

Evaluation Criteria: Functionality and 80/20 Preference System

Bids will be assessed in two stages:

  1. Functionality Review: Based on technical capacity, past performance, quality assurance, and sample compliance (minimum 70 points required to proceed)
  2. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80; others scored proportionally)
    • 20 points: Specific Goals, including:
      • 5 points: Enterprise located within Cape Winelands District
      • 5 points: Enterprise located within Western Cape Province
      • 10 points: B-BBEE status level (Levels 1–4)

Only responsive, compliant, and qualified bidders will be considered.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 20 March 2026 at 11:00
  • Submission Address:
    Bid Box, Cape Winelands District Municipality,
    29 Du Toit Street, Stellenbosch, 7600
  • Format: Sealed envelope clearly marked with “T 2026/053 – Branded Materials Supply”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 120 days from the closing date.

Related opportunity: Luthuli Museum RFQ: Supply Custom Medals & Event Furniture

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Ms. Jo-Anne Otto – 021 888 5202 | jo-anne@capewinelands.gov.za
  • SCM: Ms. Elmine Niemand – 021 888 5175 | elmine@capewinelands.gov.za

All questions must be submitted in writing. The Municipality reserves the right to cancel the tender, split the scope, or award no contract.

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