The Maluti-a-Phofung Local Municipality in the Free State has issued an open Request for Bid under reference number SCM/BID22/2025/2026 for the appointment of a panel of up to six (6) service providers to supply and deliver Personal Protective Equipment (PPE) across its operational departments for a period of 36 months. The contract will support municipal workers in engineering, waste management, health, and emergency services with compliant, high-quality safety gear. Submissions must be hand-delivered by 10:00 on Thursday, 26 March 2026, to the Setsing Business Centre in Phuthaditjhaba.
This is a strategic opportunity for certified PPE suppliers to partner with a key municipal authority in the Eastern Free State.
Scope of Work: Comprehensive PPE Supply Across Municipal Operations
The successful panel members will supply a wide range of SABS-compliant PPE, including:
- Head protection (hard hats, bump caps)
- Eye and face protection (safety goggles, face shields)
- Hearing protection (earmuffs, earplugs)
- Respiratory protection (N95 masks, respirators)
- Hand protection (cut-resistant, chemical-resistant, and general-purpose gloves)
- Foot protection (steel-toe boots, safety shoes)
- High-visibility clothing, rain gear, and protective overalls
All items must be new, unused, and accompanied by valid certificates of compliance.
Mandatory Requirements and Documentation
Bidders must submit:
- Valid registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN or clearance certificate
- B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
- Proof of locality within the Maluti-a-Phofung municipal area (via utility bill, lease agreement, or CIPC registration)
- Completed Municipal Bidding Documents (MBDs), including MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
- Evidence of past supply contracts with public sector entities
Incomplete or non-compliant submissions will be disqualified.
Evaluation Criteria: Functionality and 80/20 Preference System
Bids will be assessed in two stages:
- Functionality Review: Based on product quality, delivery capability, past performance, and compliance documentation
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant = 80; others scored proportionally)
- 20 points: Specific Goals, including Black, women, youth, disability ownership, and locality within Maluti-a-Phofung
Only responsive, compliant, and qualified bidders will be considered for panel appointment.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 26 March 2026 at 10:00
- Submission Address:
Bid Box No. “B”, Maluti-a-Phofung Municipality,
Setsing Business Centre, C/o Moremoholo & Motloung Streets, Phuthaditjhaba, 9860 - Format: Sealed envelope clearly marked with “SCM/BID22/2025/2026 – PPE Supply Panel”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 90 days from the closing date.
Access Tender Documents and Contact Information
Download the complete bid package:
For inquiries:
- SCM: Mr. Mastoki Motsau – 058 718 3878 | mastokim@map.fs.gov.za
- Technical: Mr. M.K. Pamla – 058 718 3747 | khulup@map.fs.gov.za
All questions must be submitted in writing. The Municipality reserves the right to cancel the tender or award no contract.
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