Close Menu
SUBSCRIBE
Tenders

Public Works Seeks 5-Year Total Facilities Management Panel

MoBy No Comments3 Mins Read

The Department of Public Works and Infrastructure (DPW) has issued an open Request for Bid under reference number H25/008PF to establish a pre-qualified panel of service providers for Total Facilities Management (TFM) services across multiple government sites in Gauteng and nationally. The contract will run for sixty (60) months and requires integrated delivery of hard and soft facility services, including maintenance, cleaning, security, landscaping, and energy management. Submissions close at 11:00 on Friday, 20 February 2026.

A compulsory briefing session will be held on 10 February 2026 at 11:00 at Telkom Towers North, Pretoria Central—attendance is mandatory for all bidders.

Comprehensive Scope: Integrated Total Facilities Management

The appointed panel will deliver end-to-end TFM services, including:

  • Hard Services: HVAC, electrical, plumbing, fire systems, lifts, and building fabric maintenance
  • Soft Services: Cleaning, waste management, pest control, landscaping, and reception support
  • Energy & Sustainability Management: Water and electricity monitoring, green building compliance
  • Helpdesk & Reporting: 24/7 call centre, work order tracking, and performance dashboards
  • Compliance & Safety: Adherence to OHS Act, COIDA, and municipal by-laws

Services will be delivered under a performance-based contract with KPIs and monthly scorecards.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid CIDB registration appropriate for the scope
  • Proof of registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN and COIDA Letter of Good Standing
  • B-BBEE Certificate (SANAS-accredited) or sworn affidavit
  • Three verifiable TFM references (minimum R20 million value each) over the past five years
  • Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
  • CAFM system implementation plan and green building strategy

Joint ventures must provide a notarised agreement and ensure all partners meet these criteria.

Two-Stage Evaluation with 65% Functionality Threshold

Bids will undergo rigorous assessment:

  1. Functionality Evaluation (100 points):
    • Company Experience: 5 points for 5+ TFM contracts
    • Project Value: Up to 5 points based on contract size (R80m+ = 5 pts)
    • TFM Proposal: 20 points for mobilisation, maintenance, CAFM, sustainability, and quality plans
    • Minimum 65 points required to proceed
  2. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80)
    • 20 points: Specific Goals (Black ownership, locality, women/youth inclusion)

Only bidders meeting the functionality threshold will be considered for award.

Submission Guidelines and Key Deadlines

  • Compulsory Briefing: 10 February 2026 at 11:00, Telkom Towers North, 152 Johannes Ramokhoase Street, Pretoria Central
  • Closing Date & Time: 20 February 2026 at 11:00
  • Submission Address:
    Bid Box, CGO Building,
    Corner Madiba and Bosman Streets, Pretoria, 0001
  • Format: Sealed envelope clearly marked with “H25/008PF – Total Facilities Management”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 84 days (12 weeks) from the closing date.

Related opportunity: Transnet Tender: Maintenance Services in Tshwane (6 Months)

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Mr. Lawrence Ramasunzi – 082 904 9100 | lawrence.ramasunzi@dpw.gov.za
  • SCM: Ms. Fikile Ndwandwe – 012 406 1510 | fikile.ndwandwe@dpw.gov.za

All questions must be submitted in writing. Responses will be published on the eTenders portal.

Stay Updated

Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:

Related Posts