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Moqhaka Seeks Laptop & Desktop Suppliers for 3-Year Panel

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The Moqhaka Local Municipality in the Free State has issued an open Request for Bid under reference number 2/2/005/2025-26 for the appointment of a panel of up to three (3) service providers to supply and deliver laptops, desktops, monitors, and accessories on an “as and when required” basis over a 36-month period. The contract supports municipal digital transformation, staff productivity, and service delivery modernisation. Submissions must be delivered in hard copy by 12:00 on Tuesday, 10 March 2026, to the Municipal offices in Kroonstad.

A compulsory briefing session will be held at the Allen Rautenbach Hall, Moqhaka Local Municipality, Hill Street, Kroonstad—attendance is mandatory for all bidders.

Scope of Supply: Comprehensive ICT Hardware with On-Site Warranty

The successful panel members will supply a range of certified, new ICT equipment, including:

  • Laptops and notebooks (10 specified types, e.g., business-grade, rugged, high-performance)
  • Desktop workstations (4 configurations)
  • Monitors (2 sizes/types)
  • Accessories: Pro Series backpacks, sling bags, docking stations, and peripherals

All items must include a minimum 3-year on-site warranty, comply with SANS/SABS standards, and be sourced from authorised distributors. Deliveries will be made on a rotational basis among panel members.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Three or more verifiable client references for similar ICT hardware supply contracts (each with contact details)
  • Completed Standard Bidding Documents: MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
  • Proof of authorised reseller status from major OEMs (e.g., Dell, HP, Lenovo)

Joint ventures must provide a notarised agreement and ensure all partners meet these criteria.

Evaluation Criteria: Experience-Based Scoring and 80/20 System

Bids will be evaluated in two stages:

  1. Experience Assessment (60 points):
    • 5+ reference projects: 5 points
    • 4 projects: 4 points
    • … down to 1 project: 1 point
  2. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80)
    • 20 points: Specific Goals (Black ownership, locality within Moqhaka, women/youth ownership)

Only bidders scoring at least 1 point in experience will proceed to price evaluation.

Submission Guidelines and Key Deadlines

  • Compulsory Briefing: At Allen Rautenbach Hall, Hill Street, Kroonstad (date to be confirmed; attendance is mandatory)
  • Closing Date & Time: 10 March 2026 at 12:00
  • Submission Address:
    Bid Box, Magasyn Building,
    Corner 11th & 12th Way, Industrial Area, Kroonstad, 9499
  • Format: Sealed envelope clearly marked with “2/2/005/2025-26 – ICT Equipment Supply”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 120 days from the closing date.

Related opportunity: DMPR Tender: 3-Year Managed Backup & Cloud Services

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical/Logistics: Mr. Karabo Moroke – 056 216 9205 | karabom@moqhaka.gov.za
  • SCM Administration: Ms. Palesa Lesala – 056 216 9186 | palesal@moqhaka.gov.za

Note: A non-refundable printing fee of R2,000 applies for physical copies. EFT payments must reference company name and tender number.

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