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Mnquma Municipality Seeks Roadshow Equipment Supplier

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The Mnquma Local Municipality in the Eastern Cape has issued a Request for Quotation (RFQ) under reference number SCM/MLM/72/25-26 for the hiring of tents, chairs, and generators to support a series of community roadshows across multiple wards. The contract covers the supply, delivery, setup, and collection of equipment for eight events at schools and community halls. Submissions must be delivered in hard copy by 12:00 on Wednesday, 4 February 2026, to the Municipal offices in Butterworth.

This is a short-term, high-impact opportunity for event equipment suppliers to support civic engagement and service delivery in rural Eastern Cape communities.

Scope of Services: Full Event Equipment Package

The successful service provider will supply and manage:

  • Two-pole tents (one per venue)
  • 120 plastic chairs per event
  • One generator per site (sufficient to power lighting and sound systems)
  • Delivery, setup, supervision, and collection of all equipment

Events will take place at eight locations, including Luzipho JSS, Qoliwe JSS, Ntseshe JSS, and Zakancinci Hall, among others. Delivery must occur within 15 days of receiving a purchase order.

Mandatory Submission Requirements

To be considered, quotations must include:

  • A completed pricing schedule with unit price, VAT (15%), and total amount per item and per event
  • Valid SARS Tax Compliance PIN or clearance certificate
  • Proof of registration on the Central Supplier Database (CSD)
  • B-BBEE Certificate or sworn affidavit (required to claim preference points)
  • Completed Standard Bidding Documents: MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim)
  • Company profile and proof of experience in event equipment hire

Quotations must be submitted in hard copy only—no email, fax, or postal submissions will be accepted.

Evaluation Criteria: 80/20 Preferential Procurement System

Quotations will be scored using the 80/20 system:

  • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
  • 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership

Only complete, responsive, and compliant submissions will be evaluated. All pricing must be firm, all-inclusive, and valid for 90 days from the closing date.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 4 February 2026 at 12:00
  • Submission Address:
    Tender Box, Mnquma Local Municipality,
    Corner King and Mthatha Street, Butterworth, 4960
  • Format: Sealed envelope clearly marked with “SCM/MLM/72/25-26 – Hiring of Tents, Chairs and Generator for Roadshows”
  • Late or non-compliant submissions will be disqualified

Bidders are advised to confirm drop-off during business hours.

Related opportunity: CSIR Seeks Décor Services Panel for 5-Year Contract

Access Tender Documents and Contact Information

Download the complete RFQ package:

For inquiries:

  • Technical/Logistics: Mr. S. Qwaka – 047 050 1155 | sqwaka@mnquma.gov.za
  • SCM Administration: Ms. Y. Vava – 047 050 1156 | yvava@mnquma.gov.za

All questions must be submitted in writing. The Municipality reserves the right to cancel the RFQ or award no contract.

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